Assistant Manager, Finance Management

2 weeks ago

Shah Alam, Selangor, Malaysia Padiberas Nasional Berhad (BERNAS) Full time

ASSISTANT MANAGER, FINANCE MANAGEMENT (ACCOUNT RECEIVABLES)

Job Purpose:

  • Execute and monitor procedures stated in Credit Procedures and Policy is observed and adhered to
  • Execute and ensure Maybank Visa Distribution Card program run smoothly at both BERNAS and Beras Corporation SDN BHD (BCSB) levels
  • Execute and ensure calculation to be charge is correct
  • Assist Manager to obtain and prepare content and report to be tabled in Credit Committee seating and take action on Credit Committee decision
  • Assist Manager to maintain account receivable master details
  • Assist Manager to adhere to tax compliance matters: prepare and file tax returns and computation for timely submissions

Responsibilities:

1) Credit Control

a) Purchase Order (PO) Process

  • Check for customer's available credit limit to ensure PO amount within approved credit limit
  • Check for customer's debtor aging to ensure no overdue invoice is outstanding
b) Maybank Visa Distribution Card Program

  • Assist Head credit control to liaise with Maybank officers on the card program issue
  • Assist Head credit control to monitor available credit limit granted and credit limit usage under the card program
  • To compile, obtain, prepare, organize and provide necessary documentation and information required under the card program
  • Match/update open credit memo/note with open debit memo/note and invoice before exporting available invoice into text file
  • Upload text file to Maybank Merchant Portal before cut off time daily
  • Print out Maybank bank statement on the next business day to check for payment credited by Maybank
  • Print out reports on credit card transactions from Maybank Merchant Portal
  • Download response text files from Maybank Merchant Portal and import into AX system
  • Post AR payment journal and issue customer receipt
  • Issue debit memo to BCSB Sabah and BCSB Sarawak once their invoices are submitted to Maybank and Maybank has credited payment to BERNAS
  • Issue debit and credit memo to transfer balances from old customer account to new customer account under this program
- prepare journal entries to record merchant fee

c) Reports

  • Produce daily debtors balance report for sales PO checking and update the report when customers make payments
d) Credit Committee Meeting (CCM)

  • Prepare CCM booklets/reports to tabled
  • Carry out follow up action on CCM decision
e) Customer Management

  • Contact and notify customer when no payment is received on overdue invoices
  • Print out bank statement daily to check for customer payment
  • Obtain payment advice/voucher from customer
  • Issue payment receipt to customer
  • Update customer account by monthend closing
  • Deal and respond promptly to both customer and internal inquiries
  • Ensure customers pay on time
  • Highlight problem customers to Credit Control Manager
f) Bank reconciliation

  • Reconcile bank balance by month end closing
2) AX Support System

a) Master Detail Maintenance

  • Assist Manager to update of customer account details
b) System Support

  • Assist Manager to give advice and support on matters relating to system functional issues
3) SST

a) Service Tax Invoicing

  • Assist Manager to ensure taxable services are charged with service tax
  • Assist Manager to ensure service tax number is indicated/printed on invoice
  • Assist Manager to ensure calculation of service tax is correct based on the prescribed tax rate
b) Submission of Service Tax Declaration

  • Assist Manager to extract list of service tax invoices
  • Assist Manager to review payment status of service tax invoice
  • Assist Manager to calculate amount tax payable
  • Assist Manager to submit accurate and timely tax returns, supporting documents and schedules in accordance with the relevant local tax rules and regulations, within the deadlines set by them
  • Assist Manager to arrange/effect payment of tax liabilities on time and in the right amount as shown on the tax returns
c) Liaison with RMCD

  • Assist Manager in liaison with RMVD officers on SST matters
4) GST

a) Liaison with RMCD

  • Assist Manager in liaison with RMCD officers on GST matters

Job Requirements:

1) Qualification

  • Diploma or Degree in Accountancy/Finance/Business or equivalent

2) Years of working experience

  • Minimum Three (3) years experience in Credit Management

3) Specific Knowledge

  • Accounting
  • Intermediate computer software skills, including Excel and AA System functional modules, especially Account Receivables
  • Understanding of tax laws and regulations
  • Understanding of the end to end Account Receivables

4) Skills

  • Ability to prioritize and multitask
  • Analytical, technical and problem solving skills to troubleshoot system issues
  • Communication skills both written and verbal
  • Good organizational, time management and facilitating skills
  • High level of accuracy and attention to detail
  • Negotiation skills

5) Personal Attributes

  • Ability to build relationships with internal and external stakeholders
  • Able to wo

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