Admin Executive

1 week ago


Puchong New Village, Malaysia Puregen Water Sdn Bhd Full time

Position Overview:
The Admin Executive is responsible for providing administrative support to ensure efficient operation of the office.

The role involves handling a wide range of administrative and executive support-related tasks, managing communication, and being able to work independently with little or no supervision.

The Admin Executive should be well-organized, flexible, and enjoy the administrative challenges of supporting a diverse office environment.

Key Responsibilities:

-
Administrative Support:_

  • Manage and organize office operations and procedures.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies.
  • Handle incoming and outgoing mail and packages.
-
Communication:_

  • Act as a point of contact for internal and external clients.
  • Prepare and distribute correspondence, memos, and forms.
-
Scheduling and Coordination:_

  • Schedule and coordinate service appointments and travel arrangements.
  • Assist in the preparation of regularly scheduled reports.
  • Coordinate with the service team for installations and maintenance appointments.
-
Record Keeping:_

  • Maintain physical and digital filing systems.
  • Ensure the accurate and timely recording of all transactions.
  • Handle confidential and sensitive information with discretion.
-
Financial Duties:_

  • Process and manage invoices, receipts, and other financial documents.
-
Customer Service:_

  • Provide general support to visitors.
  • Address customer inquiries and provide information regarding services and products.
  • Handle customer complaints and escalate issues when necessary.
-
Compliance and Safety:_

  • Ensure company policies and procedures are followed.
  • Monitor compliance with health and safety regulations.

Requirements:

-
Education:_

  • Bachelor's degree in Business Administration or a related field preferred.
  • Additional qualifications as an Administrative assistant or Secretary will be a plus.
-
Experience:_

  • Proven experience as an administrative assistant, office admin assistant, or in another relevant administrative role.
  • Familiarity with office management procedures and basic accounting principles.
-
Skills:_

  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Proficiency in SQL
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problemsolving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
-
Personal Attributes:_

  • Ability to work independently and as part of a team.
  • Professional demeanor and strong ethical standards.
  • Proactive approach to problemsolving with strong decisionmaking skills.

Pay:
RM2, RM2,800.00 per month

Benefits:

  • Free parking
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Day shift

Ability to commute/relocate:

  • Puchong: Reliably commute or planning to relocate before starting work (preferred)

Education:

  • Diploma/Advanced Diploma (required)

Experience:

  • Sales: 1 year (required)

Language:

  • Mandarin (preferred)
  • Bahasa (preferred)
Expected Start Date: 06/01/2024
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