Finance Executive

2 weeks ago

Nusajaya, Malaysia GCB MANAGEMENT SDN BHD Full time

To assist the Finance Manager and oversees daily accounting operations in the hotel, and to collect & check all payment-related documents and initiate creditors' payment in accordance with the hotel policies and procedures.


  • Supervise daily accounting operations, and to ensure legitimacy and accuracy of the accounts payable ageing balances.
  • To verify the accuracy of the general cashier report and the revenue receipts are deposited into the bank, reports to be submitted to the Finance Manager for review and approval.
  • To perform bank reconciliation and monthend reconciliation of all the general ledger balances and accounts payable subledger.
  • To prepare the journals, trial balance and Finance reports; to ensure corrective of all accounts before issuing final monthly Finance statements.
  • To ensure all tax matters are treated in a proper manner and in compliance with the related legislation, and followup any tax changes and other legislation.
  • To maintain close communication with the public auditors, and to communicate instructions for the preparation of internal and external audits, preparing all necessary data and documents, in conjunction with the Finance Manager.
  • To supervise daily accounting operations.
  • To prepare time tables for completing monthly reports and work schedules.
  • To be responsible for preparation of the various daily and monthly reports as required by Management.
  • To perform a financial analysis on the monthly statements and report the results to the Finance Manager.
  • To assist the Finance Manager in checking and investigating whether purchase requisitions fall in capital expenditure or expense budgets.
  • To ensure subledgers and supporting evidence are in order and properly maintained to support the General Ledger.
  • To safeguard all contracts and agreements and to supervise the necessary accounting procedures and the preparation of accounting ledgers and summaries.
  • Responsible and perform any other duties as required by the Finance Manager.
  • To review the daily revenue report prepared by the Income Auditor and to prepare the Income journal.
  • To verify that journals and journal vouchers are properly recorded and accurate.
  • To verify that the general ledger and subledger postings are accurate, ensure that general ledger and subledger balances correspond, and all contra/clearance accounts are cleared at monthend.
  • To manage prepaid and accrued expenses monthly allocations and other allocated expense calculations and to ensure they are properly accounted for.
  • To review the Monthly Food & Beverage Cost Controller's Report and to verify the proper booking of the costs.
  • To check a draft of monthly account statements, verifying that there are no errors or unrecorded amounts and to report to the Finance Manager.
  • To verify that fixed assets are purchased according to the capital expenditure budget, that amounts are properly recorded, and the fixed assets ledger completed.
  • To verify that the computer system is operating smoothly and that all necessary accounting records are correctly prepared.
  • To maintain close communication with the public auditors and to communicate instructions for the preparation of internal and external audits, preparing all necessary data and documents, in conjunction with the Finance Manager.
  • To maintain a working knowledge of the accounting regulations of the region where the hotel is located.
  • To verify the daily bank balances through review of the bank statements for all bank transactions and to prepare the bank reconciliation and credit card reconciliation to be submitted to the Finance Manager for approval daily and to General Manager monthly.
  • To ensure that unused cheques and other bank forms are safely stored and that all measures are taken to protect cash on hand at any point of sale area and the General Cashier's room.
  • To verify the daily foreign exchange rates, comply with and are advertised according to the procedure.
  • To prepare actual and estimated working capital schedules and to submit them to the Finance Manager.
  • Regarding sales tax, consumption tax and payroll related taxes, to verify that amounts are promptly declared and paid on time.
  • To ensure that all tax matters are treated in a proper manner and in compliance with related legislation.
  • To follow up any tax changes and other legislation.
  • To ensure the legitimacy and accuracy of the account payable ageing balances.
  • To ensure that the payment process is initiated on a timely basis.
  • To collect and review all documents necessary for preparation of the payment run (purchase request, purchase order, receiving record, invoice, etc.). Ensure the mathematical accuracy, legitimacy and completeness of the transaction before filing them by Supplier name, awaiting payment.
  • To prepare Payable Vouchers and initiate the payment process in a timely manner.
  • To perform all Accounts Payable subledger postings and to verify that Accounts Payable subledger and

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