Document Controller
2 weeks ago
As a Senior Document Controller, you will set up, manage and maintain project document control systems in line with company, customer and project.
We are looking for people who share our passion for the project at hand whilst also being able to work within a fun and hardworking team environment.
Responsibilities:
Manage the work of contractors and subcontractors Document Controllers.
Provide progress reports.
Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.
Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure.
Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers Scan documentation and liaise with external reprographics company.
Provide projects with administration, including minute taking and event organising.Attend our live construction projects and undertake Progress photos.
Archive, retrieve and store documentation adhering to company standards, policies and client requirements.
Check that all information complies with specified company formats, templates and standards.
Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage Assist with quality checks and audits of document databases, identifying and correcting any anomalies in accordance with the clients procedures.
Endorse the corporate content management system ensuring business system continuity is met.General document control activities such as photocopying, scanning, quality checking of metadata and documents
Maintain accurate registers and actions lists.
Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management.
Ensure team compliance with project document control and project document numbering procedures.Act as focal point for all team document management matters
Effectively communicate document management problem areas to the project team where necessary
Provide practical help and first line training support to team members Assist with the coordination of document management across the whole project including policies, protocols, and practice.
Maintain and organise hard copy document masters in the satellite project library or archives if required.Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL- We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.
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