Building Executive
1 week ago
Building Operation and Maintenance Management
1.1.
Monitor planned maintenance with regards to all electrical and mechanical equipment or facilities such as fire protection system, pumps, lift, gen-set etc.
;1.2. Carry out regular inspections and checks on the integrity and safety of the building;
1.3. Monitor daily operations in respect of cleaning, housekeeping, security etc. ;
1.4. Administer/supervise appointed service contractors for satisfactory discharge of duty;
1.5. Enforce house rules and regulations and to issue notice of breach or non-compliance where deemed necessary;
1.6. Call for quotations required for in the tender process - and thereto prepare comparison and summary reports and submit recommendations;
1.7. To monitor works on site undertaken by contractors engaged by the MC;
1.8. Undertake any ad-hoc assignments given by the MC
2.
Administration
2.1 Monitor dispatching of periodic maintenance invoice to all owners;
2.2 Monitor and maintain proper record of payments received from owners or other sources, if any;
2.3 Attend to occupants' inquiries and complaints;
2.4. Coordinate attendance to complaints and follow-up on status;
2.5 Manage Access card system;
2.6 Keep track of renewal of contracts/agreements for service providers and shop tenant and conduct negotiation;
2.7 Keep track and renew licenses issued annually by statutory bodies like JKKP, ST etc.;
2.8 To organize and to attend periodical meetings with the Management Committees (MC) for the purpose of briefing, monitoring or updates etc.
;2.9 To organize and prepare Annual General Meetings (AGM) or Extra-ordinary General Meeting (EGM);
2.10 To act as liaison between MC and Local Authorities like Commissioner of Building (COB), MPAJ, PTG etc. and organisations like PAS, TNB, TM, IWK, Banks, Tribunal etc.;
2.11 Undertake any ad-hoc assignment given by the MC
3.
Accounts, Finance, Credit Control
3.1 Maintain and prepare for Building Management Fund Accounts (BMF);
3.2 Monitor and prepare payments for utilities and statutory payments - water and electricity bills, quit rent, insurance premium etc.
;3.3 Maintain and provide on a monthly basis a complete set of accounts, Creditors, Debtors Aging Report, Cash Flow Report and Bank Reconciliation;
3.4 Attend to and liaise with external auditors to complete the audit cycle;
3.5 Take action to collect arrears in maintenance fees and dues and institute recovery proceedings against defaulters if directed to;
3.6 Represent MC and file cases at the Tribunal;
To personally deposit cash/cheques collected into Maybank account
Job Requirements:
- Has at least - 3 years experience as an Building Executive.
- Basic knowledge of labor laws is added advantage
- Strong written and verbal communication, especially in English and Bahasa Melayu, at all levels.
- Multi-tasking, attention to detail, sense of urgency, and the ability to meet deadlines are all required.
- System knowledge - UBS/Synergy/SQL/IFQA is an added advantage
Job Types:
Full-time, Permanent
Salary:
RM2, RM3,000.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)
Education:
- Diploma/Advanced Diploma (required)
Experience:
Building Executive: 2 years (preferred)
Expected Start Date: 07/17/2023
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