Building Executive

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia LT Sdn Bhd Full time

Building Operation and Maintenance Management
1.1.

Monitor planned maintenance with regards to all electrical and mechanical equipment or facilities such as fire protection system, pumps, lift, gen-set etc.

;
1.2. Carry out regular inspections and checks on the integrity and safety of the building;
1.3. Monitor daily operations in respect of cleaning, housekeeping, security etc. ;
1.4. Administer/supervise appointed service contractors for satisfactory discharge of duty;
1.5. Enforce house rules and regulations and to issue notice of breach or non-compliance where deemed necessary;
1.6. Call for quotations required for in the tender process - and thereto prepare comparison and summary reports and submit recommendations;
1.7. To monitor works on site undertaken by contractors engaged by the MC;
1.8. Undertake any ad-hoc assignments given by the MC

2.
Administration
2.1 Monitor dispatching of periodic maintenance invoice to all owners;
2.2 Monitor and maintain proper record of payments received from owners or other sources, if any;
2.3 Attend to occupants' inquiries and complaints;
2.4. Coordinate attendance to complaints and follow-up on status;
2.5 Manage Access card system;
2.6 Keep track of renewal of contracts/agreements for service providers and shop tenant and conduct negotiation;
2.7 Keep track and renew licenses issued annually by statutory bodies like JKKP, ST etc.;

2.8 To organize and to attend periodical meetings with the Management Committees (MC) for the purpose of briefing, monitoring or updates etc.

;
2.9 To organize and prepare Annual General Meetings (AGM) or Extra-ordinary General Meeting (EGM);
2.10 To act as liaison between MC and Local Authorities like Commissioner of Building (COB), MPAJ, PTG etc. and organisations like PAS, TNB, TM, IWK, Banks, Tribunal etc.;
2.11 Undertake any ad-hoc assignment given by the MC

3.
Accounts, Finance, Credit Control
3.1 Maintain and prepare for Building Management Fund Accounts (BMF);

3.2 Monitor and prepare payments for utilities and statutory payments - water and electricity bills, quit rent, insurance premium etc.

;
3.3 Maintain and provide on a monthly basis a complete set of accounts, Creditors, Debtors Aging Report, Cash Flow Report and Bank Reconciliation;
3.4 Attend to and liaise with external auditors to complete the audit cycle;
3.5 Take action to collect arrears in maintenance fees and dues and institute recovery proceedings against defaulters if directed to;
3.6 Represent MC and file cases at the Tribunal;
To personally deposit cash/cheques collected into Maybank account

Job Requirements:

  • Has at least - 3 years experience as an Building Executive.
  • Basic knowledge of labor laws is added advantage
  • Strong written and verbal communication, especially in English and Bahasa Melayu, at all levels.
  • Multi-tasking, attention to detail, sense of urgency, and the ability to meet deadlines are all required.
  • System knowledge - UBS/Synergy/SQL/IFQA is an added advantage

Job Types:
Full-time, Permanent

Salary:
RM2, RM3,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

Education:

  • Diploma/Advanced Diploma (required)

Experience:

Building Executive: 2 years (preferred)

Expected Start Date: 07/17/2023
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