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Document Controller

1 month ago

Negeri Sembilan, Malaysia PERSOLKELLY Malaysia Full time

Position: Document Controller

Industry: Power & Energy

Working Duration: 19 months contract with PERSOLKELLY (Contract extension based on business needs)

Working Location: Nilai, Negeri Sembilan

Working Days/Hours: Monday to Friday (0830 to 1730)

Salary: Basic up to RM 6,000 with statutory contribution + leave entitlement + medical coverage

Job Description Summary

Document controller establishes a system in document management and/or complying with the document system implemented by client/owner to manage all type of documents defined in a project relates to submission, receive, distribution, safe keeping/storage throughout the entire project life cycle. In addition, document controller will also provide advice and guidance in enhancing the document control processes and document management systems.

Roles and Responsibility

Being the point of contact of client relates to all type of documents submission, collection, distribution, filling, coordination of commented documents with internal stakeholders for updating and resubmission.
Apply procedures in line with client's document management system for distribution, filing, collect comments, and coordination of information flow to engineering documents for assigned project(s).
Type of documents to handle, but not limited to, are:

➢ Drawings – Submission and Approval

➢ Drawings – Issued for Construction (IFC)

➢ Drawings – Site Marked Up

➢ Drawings – As-Built

➢ Inspection and Test Plan (ITP)

➢ Correspondences (Letter, emails, Memo, etc) – To/From clients; suppliers; subcontractors.

➢ Minutes of Meetings (MOM)

➢ Progress Reports

➢ EHS Reports

➢ Quality Reports

➢ Quality Documents (Request for Inspection, Inspection after arrival, Inspection after installation, Mechanical Completion Inspection prior to handover to testing phase, Non-Conformance Records, Punch List, Root Cause Analysis (RCA) Report, etc)

➢ Financial Reports

➢ Invoices and Claims – To Client; From suppliers/subcontractors.

➢ Method Statements

➢ Routine Test Reports (RTR)

➢ Factory Acceptance Test (FAT) Reports

➢ Site Acceptance Test (SAT) Reports

➢ Operation and Maintenance Manuals

➢ Spare Parts and Tool List – Handover to client

➢ Hardcopy and Softcopy As-Built documents

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