CME Meeting Services Support Assoc. Specialist

4 weeks ago

Malaysia Merck Gruppe - MSD Sharp & Dohme Full time

Job Description

Our company's Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Meeting Services Support Assoc. Specialist is responsible for supporting the global meeting and congress process including meeting compliance review, payments, and reconciliations. The Meeting Services Support Assoc. Specialist performs controls that are in line with all company's policies and guidelines related to meetings and congresses.

Primary Responsibilities

  1. Support operational execution for global meeting and congress financial process from agreements preparation & compliance review to payment to reconciliation, in given scope of countries.
  2. Support the global meeting and congress financial process from payment to reconciliation.
  3. Prepare agreements for Healthcare Professionals and Organizations prior to the event based on available templates.
  4. Ensure that all payments, reconciliation files and journals are processed in a timely manner and according to our company's financial processes, when required.
  5. Work closely with Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence, local business, finance partners and other stakeholders in support of the global meeting and congress financial process.
  6. Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings.
  7. Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress related SOPs and relevant policies.
  8. Champion new procedures and re-engineer processes to support and drive continuous improvement and ensure processes meet business objectives as efficiently as possible; stabilize new incoming scope of work during Hypercare period.
  9. Handle inquiries as needed & resolve operational issues on timely and satisfactory manner.
  10. Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers.
  11. Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested.

Education Minimum Requirement:

  • Bachelor's Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Required Experience and Skills:

  • Minimum 2 years of work experience in basic accounting, accounts payable, finance, business administration.
  • Language Requirement: Effective communication (internal & externally) skills both written and spoken in English and Mandarin .
  • Other language e.g., Japanese will be added advantages.
  • Advanced MS Office (Excel, Power Apps, Power BI, PowerPoint, SharePoint).
  • Advantages with skills e.g., Lean Six Sigma, Macro, Power BI, Automation UI path.
  • Understanding of financial risk, internal controls, SOX regulations, as well as operational and financial business processes.
  • Ability to work independently and collaboratively within a geographically dispersed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  • Meticulous & process improvement orientation.

Preferred:

  • Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), CVENT, Veeva Salesforce.
  • Experience working in a Big 4 or similar audit environment strongly preferred.
  • Ability to navigate through change or uncertainty.
  • Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders.
  • Strong written and verbal communication to facilitate relationship building with peers and senior management.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date: 08/26/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R305489

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