Project Secretary
1 week ago
IshanTech, founded in 2008 and headquartered in Petaling Jaya, Malaysia, provides cutting-edge IT solutions with a focus on Green IT, IT Security, IT Infrastructure, and Enterprise Solutions. Rapidly expanding, IshanTech serves both domestic and international sectors, offering high-quality software solutions and professional services. With a fresh and innovative approach, the company acts as a liaison between end-users and software providers, ensuring effective and top-level customer support. IshanTech has established strong relationships with leading organizations across South East Asia, empowering businesses with comprehensive ICT solutions.
Role Description- Take minutes of meeting and maintain records for the operations and project team.
- Ensure minutes of meetings are written comprehensively and accurately and thereafter, distributed to the relevant parties promptly.
- Perform data-entry, recording, printing and filing duties.
- Provide full secretarial and admin support for Project Managers to ensure the smooth running of the projects.
- Maintain a proper and user-friendly filing and document control system for tracking of all documents for the project team and department.
- Effectively and efficiently manage meeting arrangements including room bookings, presentation set up and presentation materials.
- Effectively and efficiently manage telephone calls, emails related to projects or PMO department.
- Reminding the project managers of important tasks and deadlines.
- Traveling arrangement including venue, car rental, flight ticket and accommodation booking.
- Assisting Head of Project Management Office with all the project and PMO department related matters, including getting all the contracts ready, dealing with sales team for project related information, request Bank Guarantee letter, get signature of stakeholders for contract and any other task related to project documentation.
- Write, proofread, prepare correspondence and the assigned tasks per Project Manager and the project team requests.
- Create reminder every month to admin team on leasing projects invoices.
- Attend to any other duties as may be assigned by the Head of Project Management Office from time to time.
- Candidate must possess at least a Diploma/Degree in Secretarial, Business Studies/Management or equivalent.
- At least 2 years of experience in related field.
- Fresh graduates are welcome to apply.
- Good command of English and Bahasa Malaysia.
- Proactive, take initiative and well organized.
- Mature, with an attention to detail and highly resourceful.
- Proficient in MS Office applications (Excel, Words, and PowerPoint).
- Responsible, multi task and good working attitude.
- Able to prioritize duties, ability to work under pressure and to meet deadlines.
- Able to work on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and enquiries.
- Excellent planning, organizing, time management, interpersonal and communication skills.
Entry level
Employment TypeFull-time
Job FunctionAdministrative
IndustriesComputer and Network Security
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