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HR cum Administration Assistant

1 month ago

Malacca City, Malaysia Flesso Full time

Carry out your duties in a professional manner at all times.

Adopt a teamwork spirit by liaising effectively with the Company's Staff.

Maintain employee records, including personal details, job roles, compensation, and performance histories.

Ensure workplace safety and compliance with health and safety regulations.

Perform monthly reconciliations on bank accounts, credit cards, petty cash, and debtor and creditor reconciliations.

Manage incoming payments which include invoicing, data inputting, reporting on delinquent accounts, cash receipts, and deposits.

Accurately process accounts payable including data inputting, maintaining expenditure records, resolving queries, coordinating timely payments, and resolving payment discrepancies.

Liaise with sales teams on invoicing and payments.

Update reporting templates regularly.

Provide administrative support to the Owner and across different functions.

Follow all operating procedures in a methodical and structured manner whilst providing exceptional attention to detail.

Assist in other areas within the Company as and when requested by your superior.

At all times, keep your immediate superiors promptly and fully informed of your conduct of the business or affairs of the Company.

Minimum Requirements

To qualify for this role, you will need to have:

  • Experience in Human resources and administration.
  • Proficiency in English and Bahasa Malaysia both verbal and written.
  • Proficiency in Mandarin to effectively communicate with Mandarin-speaking clients.
  • A good eye for detail, coupled with quality communication ability.
  • Experience in using Microsoft Excel; good skills with the rest of the MS Office suite will also be important.
  • Strong work ethics; you must be discreet and have respect for the importance of maintaining the confidentiality of sensitive material.
  • Able to manage Human Resources and Administration including inquiries, sales, and records.
  • Highly developed organization and time management skills with the ability to multitask.
  • Organized, thorough, accurate, and detail-oriented.
  • The ability to solve problems independently.
How do your skills match this job?

Your application will include the following questions:

  • What's your expected monthly basic salary?
  • Which of the following types of qualifications do you have?
  • How many years' experience do you have as an Accounts and Administration Assistant?
  • Which of the following languages are you fluent in?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have previous invoicing experience?
  • Do you have data entry experience?
  • How many years' experience do you have as a human resources administrator?

Flesso Technologies is a leading provider of textile and media solutions in South East Asia. As a world pioneer in premium textile heat transfer, we offer innovative solutions with strong local expertise and a global reach to meet customer needs both regionally and worldwide.

We are a trusted market leader in the manufacturing, sales, and distribution of machinery and media solutions, known for our industry leadership and innovation.

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