Office Administrator/Administrative Assistant

4 weeks ago

Petaling Jaya, Selangor, Malaysia Megaleio Events Sdn Bhd Full time

This job is for an Office Administrator who supports an events team by managing tasks like emails, scheduling, and logistics. You might like this job because it's great for organized people who enjoy multitasking in a lively environment

We are looking for a highly organized and detail-oriented Administrative Assistant to support our events team. This role involves handling day-to-day administrative tasks, coordinating with vendors and clients, managing office operations, and assisting with event logistics. The ideal candidate should have strong communication skills, be proactive, and thrive in a fast-paced environment.

Key Responsibilities:
  • Provide administrative support to the events and management team.
  • Manage emails, phone calls, and correspondence with clients, vendors, and team members.
  • Assist in scheduling meetings, preparing reports, and maintaining records.
  • Coordinate travel arrangements, accommodations, and logistics for events.
  • Handle data entry, invoicing, and basic bookkeeping tasks.
  • Maintain and organize event documentation, contracts, and files.
  • Assist with inventory management for event supplies and office materials.
  • Support event planning by liaising with vendors, venues, and suppliers.
  • Prepare presentations, reports, and documents as needed.
  • Ensure the office runs smoothly by managing daily operations and supplies.
Job RequirementsQualifications & Skills:
  • Bachelor's degree or diploma in Business Administration, Event Management, or a related field (preferred but not required).
  • 1-3 years of experience in an administrative role (experience in an events company is a plus).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive).
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Ability to work in a fast-paced, deadline-driven environment.
  • Attention to detail and strong problem-solving skills.
  • Knowledge of basic accounting or invoicing software (QuickBooks, Xero) is a plus.
  • Previous experience in event coordination or office administration is an advantage.
Preferred:
  • Familiarity with event management software (Trello, Asana, Monday.com) is a plus.
  • Experience working with vendors, suppliers, and clients in an events setting.
Company Benefits

We foster a fun and vibrant community

Hybrid Work Model

During low peak times, we practice working from home, providing our team with flexibility and work-life balance.

Snacks & Refreshments

In our office, we provide free snacks to keep our team fueled and happy throughout the day.

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