Administrative Assistant

3 days ago


Johor Bahru, Johor, Malaysia Kuok (Singapore) Limited Full time

This position is for K2 Data Centres, a company under Kuok (Singapore) Limited, based in Johor, Malaysia.

Purpose of the Role:

K2 is seeking an Administrative Assistant to support the data centre in billing and payment duties, office general management duties, and guest/event coordination activities.

Responsibilities

Billing and Payment Support:

  • Facilitate the processing of Data Centre-related invoices, ensuring both accuracy and punctual payments.
  • Maintain meticulous records of all financial transactions related to bills and payments.
  • Collaborate closely with the finance teams to reconcile accounts and promptly address discrepancies.
  • Enhance the department's effectiveness by performing various administrative duties and tasks while maintaining confidentiality of all privileged information.
  • Perform clerical duties to ensure smooth site operation and accurate record keeping, including organizing and maintaining accurate electronic and paper files and disseminating correspondence to proper departments.
  • Review and maintain records, schedules, and daily attendance of custodians and maintenance staff.
  • Generate reports as required.
  • Greet and receive visitors, consistently creating a welcoming atmosphere characterized by a positive and professional first impression.
  • Manage incoming calls and inquiries, efficiently directing them to the appropriate contacts.
  • Handle office mail, packages, and deliveries with precision and timeliness.
  • Assist with facilitating daily work orders/job assignments through work order software to ensure timely completion and report any deficiencies or problems to the Director of Facilities Management.
  • Prepare requisitions for all supplies and/or materials needed to complete work orders in coordination with Facilities staff.

Office Purchases:

  • Maintain a well-organized site supplies inventory and reorder items as necessary.
  • Liaise with vendors to procure office equipment, furniture, and supplies, always mindful of cost-effectiveness and quality standards.
  • Serve as the point of contact for local staff travel bookings and arrangements.

Guest Coordination:

  • Coordinate guest visits, including travel and accommodation arrangements for overseas visitors, scheduling meetings, and preparing all necessary logistics, including security arrangements with the building.

Event Coordination:

  • Provide vital support in organizing formal office events, such as training sessions, workshops, and seminars, whether they are internal or external to the office.

Interpersonal Requirements

  • Committed to delivering excellent customer service.
  • Calm manner, able to work under pressure.
  • Self-motivated, with the ability to work on own initiative.
  • Punctual and reliable.
  • Good attention to detail.

Skills and Qualifications Requirements

  • Min 3 to 5 years of relevant experience.
  • High School Diploma or GED plus three (3) years of administrative or secretarial experience. Experience in a Facility Management environment is preferred.
  • Strong organizational skills.
  • Excellent interpersonal skills and ability to communicate efficiently both verbally and in written form.
  • Familiarity with Microsoft Office Suite.
  • Ability to use computer applications effectively.
  • Be innovative.
#J-18808-Ljbffr

  • Johor Bahru, Johor, Malaysia Women And Family Care Clinic, Johor Bahru Full time

    Administrative Support RequiredAbout the JobWe are seeking an Assistant to join our team as an administrative support coordinator.Responsibilities include assisting healthcare professionals with daily tasks.Organizing patient records and scheduling appointments are key responsibilities.Providing administrative support to ensure smooth clinic operations is...

  • Assistant Secretary

    3 days ago


    Johor Bahru, Johor, Malaysia ECBA SDN BHD Full time

    Role OverviewWe are seeking an experienced Company Administrator to join our team at ECBA SDN BHD. As a key member of our secretarial and advisory firm, you will be responsible for providing administrative support to the company secretary and assisting in the maintenance of statutory books, preparation of agendas, and taking minutes of meetings.You will also...


  • Johor Bahru, Johor, Malaysia Viskou Technology Sdn Bhd Full time

    Are you a motivated and detail-oriented individual looking for a challenging role in sales administration? We're seeking a Sales Administration Assistant to support our growing team at Viskou Technology Sdn BhdKey Responsibilities:Maintaining accurate and up-to-date customer records.Providing administrative support to the department manager, including...


  • Johor Bahru, Johor, Malaysia Yinee Posture Management Full time

    This job is all about keeping the office running smoothly You'll organize meetings, handle important documents, and help manage multiple businesses. You might like this job because it's perfect for someone who loves teamwork and staying organized.ResponsibilitiesPrepare and organize meetings, including drafting agendas, taking minutes, and following up on...


  • Johor Bahru, Johor, Malaysia Viskou Technology Sdn Bhd Full time

    Are you passionate about sales and eager to make an impact? We're looking for a Sales Administration Assistant to support our growing team and drive success If you thrive in a fast-paced environment and enjoy working with people, this is the opportunity for youJob Responsibilities:Maintaining and updating customer records.Assisting department manager with...


  • Johor Bahru, Johor, Malaysia TAI CHUANG FOOD MALAYSIA SDN BHD Full time

    Job SummaryTAI CHUANG FOOD MALAYSIA SDN BHD is seeking an experienced Office Manager to oversee the daily operations of our office. As a key member of our team, you will be responsible for ensuring the efficient running of our administrative functions and providing support to our wider business.Key ResponsibilitiesCarry out tasks assigned by the Executive...


  • Johor Bahru, Johor, Malaysia Homi Future Full time

    At Homi Future, we are seeking an experienced Administrative Executive to join our team.About the RoleThis is an exciting opportunity for a highly organized and efficient individual to provide administrative support to our business operations.Key ResponsibilitiesProvide administrative assistance to the management team, including scheduling appointments and...


  • Johor Bahru, Johor, Malaysia Yinee Posture Management Full time

    Are you looking for a challenging yet rewarding role where you can utilize your administrative skills? As an Administrative Assistant, you will play a crucial part in ensuring the smooth operation of our office.Job Description:Organizational Skills: Utilize your exceptional organizational skills to prepare meetings, manage documents, and oversee multiple...

  • Business Administrator

    15 hours ago


    Johor Bahru, Johor, Malaysia TAI CHUANG FOOD MALAYSIA SDN BHD Full time

    Our TeamWe are a dynamic and growing company, and we are looking for an experienced Office Manager to join our team. The successful candidate will be responsible for managing the day-to-day operations of our office, including carrying out tasks assigned by the Executive Chairman, managing and coordinating all office administrative activities, and assisting...


  • Johor Bahru, Johor, Malaysia DF Automation & Robotics Full time

    JOB SUMMARYA Sales Administrator plays a crucial role in supporting the sales team and ensuring the efficient operation of the sales department. This role involves various administrative and clerical tasks to streamline sales processes and provide essential support to the sales team.JOB DESCRIPTION AND RESPONSIBILITIESSales SupportAssist the internal team...


  • Johor Bahru, Johor, Malaysia Kuok (Singapore) Limited Full time

    Job SummaryThis role is for an Administrative Assistant to support the data centre in billing and payment duties, office general management duties, and guest/event coordination activities.


  • Johor Bahru, Johor, Malaysia ECBA SDN BHD Full time

    Key ResponsibilitiesThe successful candidate will be responsible for:Maintaining accurate and up-to-date records of company dealings and transactions.Filing annual returns and other regulatory documents on time.Liaising with external regulators and advisers to ensure compliance with relevant laws and regulations.Preparing agendas and taking minutes of...


  • Johor Bahru, Johor, Malaysia Yinee Posture Management Full time

    As a leading provider of office solutions, Yinee Posture Management requires a skilled Administrative Assistant to maintain the highest standards of office efficiency. This position involves managing multiple priorities, staying organized, and delivering exceptional results under pressure.Job RequirementsA minimum of a Diploma or Bachelor's degree in...


  • Johor Bahru, Johor, Malaysia Infinite Group Full time

    Job RequirementsAssist the HOD: Provide support to the Head of Department with day-to-day operations, including Sales Tax Invoice and Delivery Order management.Document Management: Ensure all relevant documents are accurately recorded, uploaded, and maintained in accordance with company policies.Customer Service: Communicate effectively with customers...


  • Johor Bahru, Johor, Malaysia Infinite Group Full time

    Job DescriptionAs an Administrative Team Lead, you will play a vital role in supporting our operations team. Your primary responsibility will be to provide administrative assistance, ensuring smooth day-to-day operations and effective communication among departments.ResponsibilitiesSupport Department Heads: Assist department heads in managing their daily...


  • Johor Bahru, Johor, Malaysia People Profilers Full time

    About the JobWe are seeking a highly skilled Financial Administrator to join our team at People Profilers. In this role, you will be responsible for handling full sets of accounts for multiple clients.To assist in the management and maintenance of financial records, ensuring accuracy and compliance with relevant laws and regulations.Prepare and review...


  • Johor Bahru, Johor, Malaysia Women And Family Care Clinic, Johor Bahru Full time

    Clinic Director at Women And Family Care Clinic, Johor BahruRole OverviewThis is a full-time on-site Assistant role located in Women And Family Care Clinic, Johor Bahru.The Assistant will be responsible for assisting healthcare professionals in daily tasks.Organizing patient records and scheduling appointments are key responsibilities.Providing...


  • Johor Bahru, Johor, Malaysia DHL Germany Full time

    The Administrator is to provide administrative support to help run the office smoothly.Job Responsibilities:Maintaining the station directoryRenewal of office licenseCoordinate with station manager / HR & staff to arrange for all relevant station activitiesManage the inventory level for coffee machine, stationeries & office related itemsMaintaining office by...


  • Johor Bahru, Johor, Malaysia Sinar Maju Logistik Sdn Bhd Full time

    Business Administrator NeededWe are looking for a skilled Business Administrator to join our team at Sinar Maju Logistik Sdn Bhd. In this role, you will be responsible for managing and monitoring company payments and expenditures, as well as handling the full set of accounts.The ideal candidate will have strong knowledge of accounting principles and local...

  • Assistant

    5 days ago


    Johor Bahru, Johor, Malaysia Women And Family Care Clinic, Johor Bahru Full time

    Women And Family Care Clinic, Johor Bahru Johor Baharu, Johore, MalaysiaClinic Director at Women And Family Care Clinic, Johor BahruCompany DescriptionRole DescriptionThis is a full-time on-site Assistant role located in Women And Family Care Clinic, Johor Bahru. The Assistant will be responsible for assisting healthcare professionals in daily tasks,...