Personal Assistant

2 weeks ago

Johor Bahru, Johor, Malaysia TIME's group Full time
Personal Assistant (PA) to Managing Director

Position: Personal Assistant (PA) to Managing Director
Reporting To: Managing Director (MD)
Location: Johor Bahru
Employment Type: Full Time

Job Summary:

The Personal Assistant (PA) to the Managing Director (MD) will provide high-level administrative and executive support to ensure smooth business operations across multiple companies. The PA will act as the primary point of contact between the MD and internal/external stakeholders, managing schedules, communication, and key business tasks efficiently.

Key Responsibilities:

  1. Administrative & Executive Support

    • Manage and coordinate the MD's daily schedule, appointments, and travel arrangements.

    • Prepare and organize meetings, including drafting agendas, taking minutes, and following up on action items.

    • Handle confidential correspondence, reports, and documents on behalf of the MD.

    • Maintain and organize business records, contracts, and important documents.

    • Ensure timely completion of tasks and projects assigned by the MD.
  2. Business & Operational Assistance

    • Assist in overseeing multiple businesses, ensuring that key tasks and deadlines are met.

    • Conduct research, prepare reports, and provide insights for business decisions.

    • Coordinate with department heads and business managers to monitor business performance.

    • Follow up on business negotiations, agreements, and project progress.

    • Assist in the preparation of presentations, proposals, and other business materials.
  3. Communication & Relationship Management

    • Act as the point of contact between the MD and internal/external parties.

    • Draft and respond to emails, letters, and other forms of communication on behalf of the MD.

    • Handle calls, inquiries, and requests professionally.

    • Maintain strong relationships with key stakeholders, partners, and vendors.
  4. Personal Assistance

    • Handle personal errands, appointments, and tasks as required.

    • Ensure smooth coordination of personal and business commitments.

    • Assist in managing personal financial matters, travel plans, and event planning.
  5. Confidentiality & Professionalism

    • Maintain strict confidentiality regarding company and personal matters.

    • Uphold high professional standards in all communications and interactions.

Requirements:

• Minimum Diploma/Bachelor's degree in Business Administration, Management, or a related field is preferred.

• Minimum 3 years of experience in an executive or personal assistant role.

• Strong organizational and multitasking skills with attention to detail.

• Excellent verbal and written communication skills in Bahasa Malaysia, English & Chinese.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and business management tools.

• Ability to handle confidential information with discretion.

• Flexibility and adaptability to dynamic business environments.

• Strong problem-solving and decision-making skills.

• Ability to work under pressure and manage multiple priorities.

Salary & Compensation:

• Salary: basic RM3500-4500 subject to experience.

• Benefits: Annual Leave, Medical Benefits, Travel Allowance, etc.

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