Assistant Finance Manager

The Assistant Finance Manager is responsible for establishing and managing the financial matters of the assigned portfolios, managing the team, managing the financial resources of a company, is responsible for the budget planning, and supports the Senior Management Team by offering insights and financial advice that will allow them to make the best business decisions for the company.

The key role requires overseeing and implementing day-to-day finance and accounting operations to achieve the strategy & organizational objectives in line with Senior Management.

Operational responsibilities include (but not limited to) developing and implementing tasks for collecting, analysing, verifying, reporting & managing financial matters, adhering to all applicable financial reporting standards & regulatory compliance.

Duties and Responsibilities

• Collecting, interpreting and reviewing financial information
• Reporting to management and managing key stakeholders, and providing advice on how the company and future business decisions might be impacted
• Producing financial reports related to budgets, account payables, account receivables, expenses etc.
• Developing long-term business plans based on these reports
• Reviewing, monitoring and managing budgets
• Developing strategies that work to minimise financial risk
• Analysing market trends and competitors
• Prepare a full set of accounts, supporting schedules, reports, consolidation and financial analyses required for both internal and external reporting purposes, timely and accurately.
• Prepare Management Reports, which may include (but not limited to) special analyses reports, Income Statements, Balance Sheets, Cashflow, Forecasts, Budgets and others, to provide financial insights as necessary to Management.
• Manage the upkeep of all financial records, GL, Journals, Provisions, Accruals, month/year end closings, etc.
• Maintain proper function and integrity of the accounting systems, chart of accounts, filing systems and record keeping practices, etc. to enable appropriate financial accounting and reporting.
• Maintain professional integrity and confidentiality of sensitive financial information to protect the organization at all times.

Audit, Tax and Compliance

• Ensure all policies and procedures, compliance with financial accounting standards and all regulatory requirements are adhered to at all times.
• Keep up-to-date with all applicable financial standards, rules, legislations and other regulatory requirements; ensure proper adoption and implementation at all times.
• Liaise with auditors, tax agents, compliance officers etc., provide schedules and information required, respond to queries with guidance from Group Accountant / Superiors.
• Communicate any inconsistencies, make recommendations to Group Accountant / Superiors on opportunities for improvement to resolve any audit / tax / compliance findings.
• Handles budgeting, forecasting, projections, variance & related financial analyses.
• Monitor and manage net cash flow positions, balance sheet positions.
• Perform ad-hoc analysis and financial simulations as and when required.
• Predicting future financial trends, analysing market and competition data.

Finance Operations, Internal Controls & Administration

• Maintain financial security and integrity by establishing internal controls, and initiate corrective actions where necessary.
• Manage financial status e.g. via coordination, monitoring & managing revenue and expense cycles, for example, payments & collections scheduling, execution, follow up on outstanding items, etc.
• Monitor daily cash position, perform bank accounts reconciliations and highlight any inconsistencies to management.
• Verify all transactions, ensure all supporting documentation, approvals are in place and in compliance with all policies, procedures and compliance requirements.
• Manage & support day-to-day accounting functions such as Accounts Payable (AP), Accounts Receivables (AR), Fixed Asset (FA), General Ledger (GL), Petty Cash Management, Inter-company billing and adjustments, etc.
• Guide other departments by researching and interpreting accounting policies; applying observations and recommendations to ensure smooth implementation of financial process governance in accordance with SOP and regulatory requirements.
• Team support functions, e.g. generate and prepare Invoice, Payment Voucher, Credit Note (CN) and Debit Note (DN), Students' school fees calculation and collection, claims (purchases, expenses etc) and related matters, issuance of purchase order, delivery order and monitoring on delivery, etc.
• Managing key stakeholders and liaise with relevant parties e.g. bankers, leasing companies, company secretary, suppliers etc.
• General office administration and supporting operational duties including filing, data entry, etc.
• Adhoc/project based work deliverables as and when required by the management.

Team Management and Development

Lead a team of finance personnel, provide mentorship, training and guidance as necessary.

Assignment and delegation of tasks, manage, monitor, review, feedback and improve the team, in order to ensure all roles and responsibilities are effective and efficiently carried out.

Hands-on assist the team where required.

Update job knowledge e.g. by participating in educational opportunities by participating in relevant professional training for self and the team.

Requirements and Skills

• Minimum 4-5 years (for Asst Manager position) or 5-7 years (for Manager position) experience in business finance, accounting or related fields.
• Must be able to handle a full set of accounts. Knowledge in group consolidation or taxation is a plus.
• Ability to manage and supervise day-to-day finance operations of the unit, e.g. revenue and payments, cash management, etc. with fast turn-around time.
• Possess Bachelor's degree in Accounting / Finance or equivalent. Professional certifications or licenses (e.g. CPA or similar) is a plus.
• Excellent knowledge & skills in Microsoft Office Excel, Word / Google Suite. Knowledge & skills in accounting systems and packages e.g. SAP or similar is a plus.
• Highly numerate, analytical and able to articulate information (financial & non-financial) to all levels of management and staff.
• Maintain accuracy of information and attention to detail at all times.
• Demonstrates ability to manage a team.
• Collaborate with all levels of people in the organisation.
• Possess a high degree of integrity, sound judgment and good work ethics.
• Maintain confidentiality with sensitive financial information.
• Excellent verbal and written communication skills in English (other languages are a plus).
• A pleasant, sociable personality and a team player.
• Always willing to learn and grow, ready to put in extra efforts as and when required.

We are ACE EdVenture, developing the next generation of leaders to have Real-World Value Now We have one mission that unites both staff and students: setting the standard in keeping with the speed of change in the world. With about 370 members of staff across three campuses, we have a vibrant and innovative community and are always on the lookout for talented individuals who share our values. We are growing and evolving, but we can only do this with the help of our staff and students. We work together to create a culture and education ecosystem that Unleashes the students' Greatness. We welcome you to join us as part of the globally recognised International Schools team.