Finance Executive/Senior Finance Executive

4 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia the Hive Hong Kong Full time

The Flexi Group is a collection of beautifully designed flexible workspace brands across Asia Pacific and Australia. Our brands—The Hive, Common Ground, and The Cluster—each offer a unique member experience, fostering collaboration and connection among professionals. Our mission is to create meaningful relationships by building a second home where ideas come to life.

We are looking for a Senior Finance Executive to join our dynamic team. This role will play a key part in managing Accounts Payable (AP) and Accounts Receivable (AR), full-set accounting, cash flow management, budgeting, and financial analysis. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of financial processes.

Role And Responsibilities

  • Accounts Payable & Accounts Receivable
    • Prepare weekly payment proposals for the Finance Manager and Head of Finance
    • Ensure all payments have sufficient documentation (e.g., PO approvals, invoices)
    • Review and approve monthly membership invoices based on the operations membership tracker
    • Assist junior AP and AR staff in resolving daily finance operation issues
  • Full-Set Accounting
    • Monitor accruals and prepayments, ensuring timely recognition and write-offs
    • Post manual journal entries to ensure up-to-date and reliable management accounts
    • Conduct financial analysis and present EBITDA and net profit/loss reports to the Finance Manager, Country Manager, and FP&A team
    • Assist the Finance Manager with the IFRS16 lease schedule and postings
  • Cash Flow & Forecasting
    • Maintain and update monthly cash flow reports based on bank transactions
    • Prepare 12-month cash flow forecasts, factoring in recurring expenses, upcoming renewals, and variable spending trends
  • Budgeting
    • Collaborate with the Country Manager, Finance Manager, and other departments to prepare budgets aligned with recurring expenses and strategic plans
  • Ad-Hoc Responsibilities
    • Liaise with bankers, auditors, and tax agents on financial matters
  • Process Improvement
    • Optimize weekly payment processes by streamlining workflows and ensuring complete documentation, resulting in a fixed payment cycle and structured approval process
    • Work closely with the Country Manager to implement bi-weekly finance and operations calls to strengthen cross-department collaboration and ensure a smooth workflow
Requirements
  • 3-5 years of experience in finance, accounting, or a related field
  • Strong understanding of AP, AR, financial reporting, and full-set accounting
  • Proficiency in Microsoft Excel and accounting software
  • Excellent analytical, organizational, and problem-solving skills
  • Ability to work independently and collaborate with multiple stakeholders
  • Prior experience in real estate, co-working spaces, or startups is a plus
  • Fluent in English; proficiency in Mandarin is an advantage
Benefits
  • Competitive salary reflective of your growth
  • Variety of discounts across our growing industry partners
  • A comprehensive training academy to support your growth and longevity with us
  • Education allowance to support external training
  • A fun, dynamic working environment, working with a diverse, world-class team
  • Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
  • An extra day of leave to celebrate your birthday
  • An annual dedicated day to volunteer at a charity of your choice
  • Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations
WE ARE AN EQUAL-OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.
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