Project Coordinator

4 days ago


Klang, Selangor, Malaysia iSoftStone Full time

We are seeking an experienced and highly organized Architecture Governance Specialist to join our team. The ideal candidate will play a crucial role in supporting architecture governance initiatives, ensuring the effective management of meetings, documentation, and action items. You will assist in maintaining the integrity of architectural frameworks, collaborating with cross-functional teams, and utilizing a range of tools such as SharePoint, Confluence, and MS Office.

Key Responsibilities:

Meeting Management & Documentation:

  • Organize and schedule architecture governance meetings, including coordination with relevant stakeholders.
  • Prepare and distribute meeting agendas in advance.
  • Attend meetings, take comprehensive minutes, and ensure that action items are recorded and assigned.

Follow-Up on Action Items:

  • Track progress of action items and ensure timely completion by liaising with stakeholders.
  • Provide status updates on open items during subsequent meetings.

Tool Management & Documentation:

  • Maintain architecture governance documentation on platforms such as SharePoint and Confluence.
  • Manage and organize project documentation, ensuring accessibility and version control.

Collaboration & Coordination:

  • Work closely with architecture teams and other business units to ensure proper communication and alignment.
  • Assist in preparing reports and presentations for senior management or other stakeholders.

Finance Domain Terminology:

  • Leverage familiarity with technical terminology in the finance domain to better understand requirements and communicate effectively with stakeholders.

Continuous Improvement:

  • Assist in improving governance processes and methodologies within the architecture team.
  • Contribute to the development and implementation of governance frameworks and best practices.

Required Skills & Qualifications:

  • Proven experience in meeting management, documentation, and follow-up on action items.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools such as SharePoint and Confluence.
  • Excellent organizational and time-management skills with attention to detail.
  • Strong communication skills, both written and verbal, with the ability to interact with cross-functional teams.
  • Experience in documenting technical processes and frameworks.
  • Familiarity with the technical terminology in the finance domain is a significant advantage.

Desired Skills & Qualifications:

  • Previous experience working in an architecture or IT governance role.
  • Familiarity with governance processes and frameworks in enterprise architecture.
  • Ability to work in a fast-paced environment and manage multiple priorities effectively.
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