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Procurement Specialist

1 month ago

Kuala Lumpur, Kuala Lumpur, Malaysia Teleperformance Full time
Qualifications

Qualifications:

  • Bachelor's Degree or higher and at least 2 years of experience in procurement payments, procurement operations, or financial payments.
  • Proficiency in English at CEDR B1/B2 equivalent or higher level (strong reading and writing skills (business level) and effective listening and speaking abilities for basic daily communication).
  • The ideal candidate demonstrates a strong sense of responsibility, self-motivation, and a willingness to take on challenges. They should also possess excellent communication skills, the ability to work well under pressure, and a commitment to both personal and company development and stability.
  • In addition to English proficiency, BPO personnel who can also communicate in Japanese, Korean, Malay/Indonesian, and Chinese are preferred.
  • Prior experience in OA system and SAP system would be advantageous.

Technical Skills:

  • Minimum typing speed of 40wpm with a 90% accuracy score.
  • Computer literate and fully conversant in Microsoft Windows and Microsoft Office.
Responsibilities
  • Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
  • Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors are detected, initiate the necessary rejection process.
  • Ensure completion of the filing process within 24 hours of ledger registration.
  • During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.
  • Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7 days.
  • Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are successfully closed.
  • After making prepayments, reconciliation is required at a later stage.
  • When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
  • Accuracy will be validated through a quality inspection.
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