HR & Accounting Administrator

Position Title : – HR & Accounting Administrator

We're Hiring – Join the OLEOLOGY Asia Team

Are you looking to be a part of Australia's Leading Water Treatment Company as a HR & Accounting Administrator?

About Us

OLEOLOGY is a Perth-based company that's committed to creating cleaner water for our clients throughout Australia and New Zealand. We offer advanced oil and hydrocarbon removal solutions that make discharging and recycling water quicker, simpler, and more cost-effective. Work closely with the Director, Paul Callaghan to learn about the newest technology and adapt your skills to the leading treatment designs in the Australasian region.

About You

The HR & Accounting Administrator is responsible for managing day-to-day administrative, financial, and human resource functions of OLEOLOGY's operations in Malaysia. This position ensures accurate financial record-keeping, supports HR processes, coordinates with headquarters in Perth, and maintains regulatory compliance in accordance with Malaysian laws and company policies.

Key Responsibilities

1. Human Resources Administration
   • Manage and maintain employee records, contracts, onboarding and offboarding documentation.
   • Coordinate recruitment activities including screening applications and scheduling interviews.
   • Process monthly claims, and ensure compliance with Malaysian employment laws.
   • Track leave balances, attendance, and assist in preparing HR reports.
   • Coordinate performance appraisal processes and training documentation.
   • Act as a liaison between Malaysian staff and the Perth HR team to ensure alignment of policies.
2. Accounting and Finance Support
   • Maintain accurate and up-to-date financial records, including invoices, receipts, payment vouchers, and petty cash.
   • Assist in preparing monthly financial reports and statements for submission to Perth HQ.
   • Support accounts payable and receivable functions including supplier invoices, customer billing, and payment tracking.
   • Handle bank reconciliations and ensure all transactions are properly recorded.
   • Ensure compliance with local taxation (SST), audit requirements, and liaise with external accountants and tax agents.
3. Office and Administrative Support
   • Manage general office administration tasks including supplies procurement, documentation, filing, and correspondence.
   • Maintain compliance with local regulatory requirements such as SSM, LHDN, and immigration if needed.
   • Assist with internal coordination of projects, meetings, and logistics.
   • Ensure confidentiality and proper handling of company and employee information.
4. Cross-border Coordination
   • Collaborate closely with the Perth head office to ensure smooth cross-border financial reporting, HR alignment, and operational consistency.
   • Assist with reporting requirements for Australian HQ and help bridge compliance differences between Malaysian and Australian practices.

You Should Have:

1. Qualifications & Experience
   • Diploma/Degree in Accounting, Human Resource Management, Business Administration, or related field.
   • 2–5 years of relevant experience in either a HR administrative or accounting/finance administrative role.
   • Experience working in a multinational or cross-border environment is highly desirable.
   • Knowledge of Malaysian employment law.
   • Familiarity with basic accounting principles, invoicing, and financial documentation.
   • Proficiency in Microsoft Excel, Word, and accounting software (e.g., QuickBooks, Xero, or similar).
   • High level of accuracy, confidentiality, and attention to detail.
   • Strong organizational and time-management skills.
   • Good interpersonal and communication skills (English and Bahasa Malaysia).

Why Join Our Team?

• Water is a significant element to industry & community
• A strong, supportive and close-knit team – co-working with colleagues in multiple locations across Perth, Brisbane, Malaysia and India
• Inviting & accommodating work environment
• A part of Australasia's fast-growing Environmental Water Engineering company
• We develop long-term relationships with our team and our clients.
• Take this opportunity to be a part of our pioneering team in joining our new engineering office in Malaysia