Executive Assistant

3 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Tin City Impact Full time

Tin City Impact WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Executive Assistant

Job Description: Executive Assistant

Mission

Become an indispensable partner to the Managing Director by proactively managing his schedule, inbox, professional communications, and general administrative needs, enabling him to prioritize and excel at the highest-value tasks within the company.

Monthly Salary Range

RM4,000 - RM8,000 (highly depending on work experience, skill sets, and job fit)

Outcomes

  1. All Emails Prepped and Responded To Within 24 Hours
    Ensure the executive's inbox is organized, prioritized, and all responses are clear, professional, and timely.
  2. Calendar Managed and Prioritized
    Proactively organize and optimize the executive's schedule to balance priorities, minimize conflicts, and support company goals.
  3. Research and Recommendations Made for Various Projects
    Deliver high-quality, actionable research and recommendations that support decision-making and improve operational efficiency.
  4. Office Administration Handled With Excellence
    Maintain seamless execution of internal administrative tasks, ensuring smooth day-to-day operations for the executive and broader team.
  5. Ad Hoc Tasks Completed Quickly and Excellently
    Demonstrate flexibility and initiative in handling additional projects and requests with efficiency and precision.

Qualifications:

  • Strong English Communication: Clear & concise, professional written & spoken English
  • Organized and Detail-Oriented: Exceptional focus on accuracy and task prioritization.
  • Committed to Excellence: High-quality work completed autonomously and on time.
  • Humble, Hungry, and Smart: Self-initiated, eager to learn, and team-focused.
  • Critical Thinker & Problem Solver: Solution-oriented mindset & loves a challenge
  • Tech Proficiency: Skilled in office tools and task management platforms.
  • Experience: Minimum 2 years supporting high-level executives effectively.

We're looking for someone who fits our values:

  1. Unimpeachable Character
    • We make sure the truth is heard
    • We do what we say we will do
    • We trust & depend on each other
    • We do what is right, not what is easy
    • How we do anything, is how we do everything
  2. Level 10 Humility
    • We make mistakes
    • We see it, own it, do it
    • We practice radical candor
    • We take extreme ownership
    • We fix the process, not the person
    • We come to serve, not to be served
    • We consider others more important
  3. Competitive Greatness
    • We try harder
    • We eat the frog
    • We are only at 40%
    • We are always improving
    • We enjoy new challenges
    • We obsess over our clients
    • We make people say "Wow"
    • We are ridiculously responsive
    • We default to purposeful action
    • We care most about the final inch
    • We pursue perfection to catch excellence

Working Arrangement: FLEXIBLE

Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Seniority Level: Mid-Senior level

Employment Type: Full-time

Job Function: Administrative

Industries: Advertising Services

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