Accounts Payable/Accounts Receivable Manager
3 weeks ago
Job Description – Accounts Payable
OVERVIEW:
The accounts payable Supervisor/ member is responsible to manage the account payable, allocation of the work through the team, organization of the back-ups in case of absences or holidays of the team members.
RESPONSIBILITIES & DUTIES
- Implementation and maintenance of working procedure for the main AP processes. Organize internal audits to insure that these procedures are followed by each team member.
- Coordinate all audit requests (external – internal) within the AP team.
- Back up for the AP quality assurance specialist.
- Ensure invoices are booked in the books as soon as received – either as invoices ready for payment, invoices blocked for payment or parked documents (in case of process issue to book the invoice), this in order to provide the treasurer with the most accurate possible cash position for future needs.
- Provide cash forecast needs to finance team – identify urgent payments to be released in case of arbitrage to be done in case funds available are not sufficient.
- Provide each month-end the Retained Org accounting team with a list of invoices not booked (pending and parked) with an identification of the ones requiring a manual accrual.
- Provide monthly KPIs (to be defined) and share with plants business contacts / procurement organizations a summary list of pending issues for their resolution.
- On a monthly basis, review with the AP specialist the AP sub-ledgers and GR/IR aged items to insure actions are taken on time for their quick resolution.
- Identification of process improvements and follow up of their implementation.
- Assessment of the team members' performances, identification of training needs. Keep motivation of the team by highlighting good performances, rewards / salary increases within allocated budgets and company guidelines.
QUALIFICATIONS & SKILLS
- Bachelor Degree in Accounting or similar.
- Min. 10 years of overall experience and 4 years of experience in team handling
- Advanced Excel Skills
- Good analytical mindset, proactive attitude with a hands-on approach
- With a past experience in accounts payable – preferably with SAP but not mandatory
Job Description – Accounts Receivable
OVERVIEW
The accountant receivable secures revenue by verifying and posting receipts resolving discrepancies.
RESPONSIBILITIES & DUTIES
- Post customer payments by recording cash, checks, and credit card transactions
- Post revenues by verifying and entering transactions from lock box and local deposits
- Update receivables by totaling unpaid invoices
- Maintain records by microfilming invoices, debits, and credits
- Verify validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers
- Resolve valid or authorized deductions by entering adjusting entries
- Resolve invalid or unauthorized deductions by following pending deductions procedures
QUALIFICATIONS & SKILLS
- Bachelor degree in Accounting, Finance or relevant
- Minimum of 10 years of experience
- Advanced Excel skills
- Good analytical mindset, proactive attitude with a hands-on approach
Mid-Senior level
Employment typeFull-time
Job functionAccounting/Auditing
IndustriesIT Services and IT Consulting
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