Senior analyst, Office Management

7 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Averis Full time

Senior analyst, Office Management

Senior Analyst, Office Management

Apply locations Kuala Lumpur posted on Posted Yesterday job requisition id R174544

Grow your career with us

Here at Averis, our common purpose is to improve lives by developing resources sustainably. Our people are crucial in helping us to realise our vision to be one of the best Global Business Solution (GBS) organizations to support our customers in creating value for the Community, Country, Climate, Customer, and Company.

Responsibilities:

Job Summary: Supports all levels of management in providing administrative support, this role ensures that the office runs smoothly, efficiently, and cost-effectively by managing office supplies, space utilization, vendor relationships, and service contracts. The Senior Analyst will collaborate closely with various departments, vendors, and internal stakeholders to ensure operational excellence and high employee satisfaction.

Office Operations Management:
  • Oversee daily office operations, ensuring a smooth and efficient work environment.
  • Manage office supplies and inventory, including purchasing and restocking.
  • Coordinate with vendors and service providers for office maintenance, cleaning, and security services.
  • Develop and enforce office policies and procedures for operational efficiency.
  • Implement best practices for office space utilization and organization.
  • Ensure optimal usage of office space and resources.
  • Oversee the procurement, maintenance, and replacement of office equipment and technology (e.g., printers, copiers, IT infrastructure).
  • Work closely with the IT department to ensure technological needs are met and that office systems are up-to-date.
  • Analyze cost-saving opportunities for office supplies, services, and operations.
  • Oversee meeting room reservations and scheduling, ensuring availability and readiness.
  • Coordinate office space planning, including seating arrangements and space reconfigurations.
  • Develop and manage the office management budget, ensuring expenses stay within allocated limits.
  • Serve as the point of contact for office-related inquiries from employees and other departments.
  • Manage office health and safety programs, ensuring compliance with regulations and promoting a safe working environment.
  • Analyze office utilization and make recommendations for improvements.
Vendor Management:
  • Manage relationships with vendors and service providers for office-related services (e.g., cleaning, maintenance, equipment, etc.).
  • Negotiate contracts and monitor performance to ensure services meet quality standards and cost-effectiveness.
  • Review and manage office service agreements and renewals.

Job Qualification:

• Degree holder in any field or Diploma with at least 2 years working experience in office administration or secretarial science;

• Good command of written English and Bahasa Malaysia;

• Proficient in Microsoft Office applications especially MS Word, Excel and PowerPoint;

• Strong communication skills both verbal and written;

• Confidentiality and trustworthiness;

• Self-motivated and able to take initiatives;

• Able to multi-task and prioritize tasks effectively;

• Fast learner and adaptable;

• Experience in handling confidential matters will be added advantage;

• Preferably with some knowledge in accounting will be an added advantage.

When you send us your resume and personal details, it is deemed you have provided your consent for us to keep or store your information in our database. All the information you have provided is only used for the recruitment process. Averis will only collect, use, process or disclose personal information where and when allowed to under applicable laws. Only shortlisted candidates will be contacted for an interview. We endeavour to respond to every applicant. However, if you receive no response from us within 60 days, please consider your application for this specific position unsuccessful. We may contact you in the future if there are opportunities that match your qualifications and experience. Thank you for considering a career with Averis.

WE ARE AVERIS

We're currently headquartered in Malaysia and have recently expanded globally to Brazil, Dubai, and Indonesia. To date, we support our customers across various industries that range from manufacturing to RSPO certified palm, and energy. Our customers are headquartered in Singapore, Indonesia, Hong Kong, China, Brazil, as well as Canada.

A Rewarding Career Awaits You

We strive to provide Averians the best When you're part of the A-team, you'll get to enjoy these competitive perks.

  • Medical, dental, and optical benefits
  • Cross-functional training and opportunities for job rotations
  • Overseas postings and short-term secondments
  • Learning and development programmes that can broaden your knowledge and skills
  • Reward and recognition awards
  • Exciting recreational and employee engagement activities such as cultural celebrations, sporting matches, artistic workshops, monthly themed celebrations, annual dinners, CSR initiatives, and more
  • Competitive leave benefits
  • Supported examination leave
Apply Now

Joining Averis will open up doors to new learning and upskilling opportunities. Explore career opportunities with us today.

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