Executive Assistant/Personal Assistant to Director

1 day ago

Penang, Malaysia MSPHitect Sdn Bhd Full-time MYR 60,000 - MYR 90,000 Contract

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Provide administrative support to Director
Prepare correspondence on behalf of Director (email, quotation, minutes of meeting.)
Manage and maintain Director's email account, filter emails, highlights urgent correspondence.
Conduct weekly meetings with Director to discuss company business operation.
Coordinate with Internal divisions/department and external organizations on behalf of Director.
Mainly to assist Director to communicate and coordinate will all level of management, staff and business associates
Advise the Director of the impending work deadlines for both internal and external commitments
Attend meeting with Director and follow up on progress assignment
Manage the Director's schedule, appointment, meetings, functions, and travel arrangements, including flights, hotels, transportation, and related intineraries.
Provide full aspects of aide to Director with confidentiality.

A Diploma degree in Business Administration, communications, or related field is required
Minimum of 3-5 years of experience as a Personal Assistant, Executive assistant, or in a similar administrative role, preferably supporting senior management or Directors
Good command of English (spoken and written) is required.
Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
Excellent organizational and multitasking skills, with ability to prioritize task and meet deadlines in a fast-paced environment
Proficient in Microsoft office suite (word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (eg: Zoom, Team, Webex) is a plus.
Self-starter who takes Initiative and can work independently with minimal supervision.
High Level of accuracy and attention to detail in all aspect of work, particularly with in handling documents and correspondence
Able to standby and work on weekends when support is required