Senior Administration

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Senior Administration / General Affairs Executive (Factory & Worker Management)

Miaow Miaow Food Products - Batu Pahat, Johor

We are looking for a proactive and responsible Administration / General Affairs Executive / Senior Executive to oversee the day-to-day administration, factory facilities and employee hostel operations. The successful candidate will play an important role in ensuring a safe, compliant, well-maintained and efficient working and living environment for our employees.

Key Responsibilites:

Manage daily factory, office, hostel and general administration operations.

Oversee employee hostel management, including accommodation, facilities, cleanliness, records and compliance with applicable requirements.

Coordinate security services, access control, CCTV, visitor management and incident reporting.

Manage employee transportation arrangements and monitor service performance and punctuality.

Coordinate canteen, welfare facilities and other employee amenities.

Oversee factory and office maintenance, including preventive maintenance, repairs and service providers.

Manage external vendors, contractors, service agreements and performance monitoring.

Maintain company assets, facilities and administrative records.

Coordinate applications, renewals, inspections and correspondence with relevant government authorities and agencies.

Monitor administrative expenses, budgets and procurement of general administration requirements.

Prepare regular reports on hostel, facilities, security, transport, maintenance and general administration matters.

Identify operational gaps and implement improvements to enhance efficiency, compliance and employee welfare.

For Senior Executive level, provide supervision and guidance to administrative staff and take a leading role in process improvement and vendor management.

Job Overview / Summary:

We are looking for a proactive and responsible Administration / General Affairs Executive / Senior Executive to oversee the day-to-day administration, factory facilities and employee hostel operations. The successful candidate will play an important role in ensuring a safe, compliant, well-maintained and efficient working and living environment for our employees.

• Manage daily factory, office, hostel and general administration operations.

• Oversee employee hostel management, including accommodation, facilities, cleanliness, records and compliance with applicable requirements.

• Coordinate security services, access control, CCTV, visitor management and incident reporting.

• Manage employee transportation arrangements and monitor service performance and punctuality.

• Coordinate canteen, welfare facilities and other employee amenities.

• Oversee factory and office maintenance, including preventive maintenance, repairs and service providers.

• Manage external vendors, contractors, service agreements and performance monitoring.

• Maintain company assets, facilities and administrative records.

• Coordinate applications, renewals, inspections and correspondence with relevant government authorities and agencies.

• Monitor administrative expenses, budgets and procurement of general administration requirements.

• Prepare regular reports on hostel, facilities, security, transport, maintenance and general administration matters.

• Identify operational gaps and implement improvements to enhance efficiency, compliance and employee welfare.

• For Senior Executive level, provide supervision and guidance to administrative staff and take a leading role in process improvement and vendor management.

Requirements

• Diploma or Degree in Business Administration, Management, Human Resource, Facilities Management or related discipline.

• 5-8 years of relevant experience in administration, general affairs, factory administration, facilities or hostel management.

• Experience in a manufacturing / factory environment will be an advantage.

• Knowledge of employee accommodation requirements and relevant regulatory requirements is preferred.

• Strong coordination, communication, problem-solving and negotiation skills.

• Able to manage multiple operational matters independently and work with minimal supervision.

• Good vendor and contractor management skills.

• Proficient in Microsoft Office, particularly Excel and Word.

• Willing t