Talent Acquisition Coordinator

About Nintex:

At Nintex, we are transforming the way people work, everywhere.

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build.

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people's curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fueled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.

About the role:

The Recruiting Operations Coordinator plays a crucial role in managing recruiting activities and fostering strong candidate relationships. This position collaborates effectively with internal clients and candidates across our global business, ensuring a seamless and positive candidate experience through prompt and friendly communication. Additionally, the Recruiting Operations Coordinator supports the Global Talent Acquisition function by maintaining online job portals, the job description library, and our Applicant Tracking System. This role is based in Kuala Lumpur.

Your contribution will be:

• Job Requisition Management: Oversee the entire job requisition process from creation to closure, ensuring all job openings are accurately tracked and updated.
• Job Descriptions: Organize and maintain the job description library. Collaborate with regional and business HR teams to update existing job descriptions, collect new ones, and archive outdated versions.
• Recruiting Tool Operations: Manage the recruiting workflow within our Applicant Tracking System (ATS), including referral workflows, Hiring manager surveys, and opening requisitions. Identify and implement areas for improvement to enhance efficiency.
• Job Postings: Assist in creating and posting job advertisements on career websites, job boards, and social media platforms.
• Scheduling: Coordinate communication with candidates and schedule interviews, efficiently managing multiple calendars across various time zones.
• Documentation and Process Improvement: Maintain candidate databases and ensure thorough documentation of all recruitment activities. Assist recruiters in tracking down CVs/resumes and other candidate information.
• Data Integrity in ATS and Reporting: Organize data collected from the ATS, ensuring compliance with regional legislation and industry best practices.
• Candidate Documentation/Offer Letters: Prepare comprehensive candidate documentation, including rejection emails, offer letters, and technical interview materials.
• Inbox Management and Candidate Inquiries: Proactively manage inbox responses, ensuring all internal and external communications are organized swiftly and reflect our company voice, providing an optimal candidate experience.
• Ad Hoc Projects: Provide support for other talent acquisition-related tasks and projects as needed. This may include editing process documents and making basic updates to SharePoint.

To be successful, we think you need:

• Degree in Business Administration/HR or related field or 1+ years' experience in a similar role, ideally in a software company.
• Familiarity with various recruitment tools and Applicant Tracking Systems (ATS) like Greenhouse, or the ability to learn quickly.
• Flexible - able to work midnight shift i.e. 11pm - 7am.
• An excellent multi-tasker and organizer.
• A strong pro-active drive and problem-solving skills.
• Excellent communication skills.

What's in it for you?

Nintex has a hybrid working model, enabling us to build culture, learn, and grow together. We intentionally connect and collaborate, while emphasizing flexibility with a blend of at-home and in-office work. This role is a hybrid role in our local Nintex office.

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including:

• Global Gratitude and Recharge Days.
• Flexible, paid time off policy.
• Employee wellness programs and counseling resources.
• Meaningful peer recognition and awards.
• Paid parental leave.
• Invention/patenting assistance.
• Community impact, paid volunteer time, and opportunities.
• Intercultural learning and celebration.
• Multiple tools through which to learn and grow, and an incredible global community.

View more about our benefits here: Global Perks and Benefits.