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Payroll Coordinator

1 month ago

Kuala Lumpur, Kuala Lumpur, Malaysia Hyva Full time

Hyva Group is a leading global provider of innovative and highly efficient transport solutions for the commercial vehicle and environmental service industries. The company is committed to the development, production, marketing and distribution of components used in hydraulic loading and unloading systems on trucks and trailers. Its products are used worldwide across a range of sectors including transport, construction, mining, materials handling and environmental services providers.

Founded in 1979, the company is headquartered in Alphen aan den Rijn in The Netherlands and operates in more than 110 countries with over 3,500 employees around the world. The Hyva Group encompasses more than 30 subsidiaries globally, with an extraordinary sales and service coverage and 14 production facilities in Brazil, China, Germany, India, and Italy, with more than 20,000 customers.

About The Role

As Payroll Coordinator in our brand-new Regional Hub / Shared Services Centre (SSC) in Mid Valley City, Kuala Lumpur, you will have the opportunity to play a role as part of the HR Shared Services team and be responsible for all payroll, pension, leave, insurance and other affiliated items for the countries within your scope based on the applicable SLA's. A Payroll Coordinator plays a crucial role in managing and processing payroll activities within an organization. This position supports various HR projects in Asia.

Your key responsibilities will include but are not limited to:

  • Responsible for accurate monthly payroll processing & validation of payroll results.
  • Calculate statutory and occupational sickness payments, maternity, paternity. Handle benefit expenses, for example, insurance fees and paid leave.
  • Cooperate with Social Security Institution.
  • Answer all payroll questions and inquiries, taking messages when appropriate and ensuring follow-up to ensure a positive customer experience within the HR ticketing and support system.
  • Responsible for payroll-related Key Performance Indicators and reporting.
  • Assist local management and HR colleagues with payroll, pension and insurance-related administrative questions.
  • Review and process timesheets and work records as required.
  • Review and process leave records as required.
  • Upkeep of overtime, benefits and bonus data.
  • Review payroll actuals.
  • Assist HR-related budget control in countries within assigned scope.
  • Assist in audits related to payroll or payroll systems.
  • Assist the HR Delivery Coordinator if required.

In this role, you will be collaborating with various stakeholders across the business including our Global functions teams in the Netherlands & other parts of the world.

Our Regional Hub supports a hybrid working approach. You will be supporting markets in multiple time zones, and some flexibility around working hours will be needed.

You will be joining a newly formed Shared Services Centre team, with opportunities to grow within Human Resources or the wider Global HR Team.

About You

To be successful in this role you will have:

  • Bachelor's degree in human resources, business administration, management science or other related discipline, or equivalent, relevant experience.
  • 4+ years of experience as a Human Resources Generalist, People Operations and Payroll or related experience.
  • Functional knowledge in key HR competencies and processes including compensation, performance management, talent acquisition, payroll, benefits, hire-to-retire events, and learning & development.
  • Excellent attention to detail and organizational skills, multi-tasking and time-management skills.
  • Intermediate/business level in English and Chinese/Vietnamese/Thai/Indonesian.
  • Experience with ServiceNow or other HR systems.
  • Experience with process transitions.

What We Offer

  • We care about ecology and are truly sustainable. Not only for the environment but also for social resources.
  • We have a highly dynamic and very international work environment.
  • We have Great Place to Work certified countries
  • We provide a competitive salary which is adjusted on an annual basis in case of good performance.
  • We work hybrid and care about your work-life balance.
  • You will find nice extras such as various company activities during the year.

Diversity, Equity & Inclusion (DEI)

We welcome everyone regardless of origin, gender, age, sexual orientation, philosophical or political conviction, disability etc.

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