Admin Receptionist

**Job Responsibility**:
**Building great impressions and experience**
- Ccreating a welcoming yet professional image of the company
- Interact and identify immediately that we are the kind of company they would want to do business with.
- Demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints.

**Keeping a well-oiled workplace**
- Together with the facilities management team, you’ll help ensure that clients, vendors and employees enjoy a safe and positive experience.
- You’ll be trained to follow escalation and incident reporting procedures, and comply with the firm’s safety guidelines and strategies.
- Your responsibilities also include, but are not limited to: booking meeting rooms; managing office supplies inventory; handling paperwork on maintenance-related activities; and updating the phone directory and company brochures. You’ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services.

**Office utilization data compilation & entry into tracker**
- Electricity/Water/Space Occupancy data
- Waste management
- Pantry consumables in/out tracker
- Locker & cabinet tracker
- Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files.
- Other assigned administrative tasks

**Inventory Management**
- Manage stock take for goods in and out (Sundries / Stationery / First Aid Item)
- To inspect for all the first aid box once a month (physically)
- Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis
- Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item)
- To follow up closely with vendors regarding the delivery timeline & process
- Stock count & reporting of goods on monthly basis

**Workplace coordination**
- Floor ambassador floor walk
- Event or meeting coordination requested by client.
- Engaging with clients for the feedback on facilities and daily operation works.
- Assisting to send the work permit to building management
- Other ad-hoc request from client

**Client onboarding support**
- Prepare the starter pack for the new joiners
- Keep track & reporting on starter pack inventory

**Job Types**: Full-time, Permanent

Pay: RM2,900.00 - RM3,100.00 per month

Schedule:

- Day shift
- Monday to Friday