Operational Buyer

5 months ago

Kuala Lumpur, Malaysia Mubadala Energy Full time

**ROLE PURPOSE**:
To effectively plan, execute, timely manage, administer and monitor pre/post award contract/procurement activities & performance in compliance with Mubadala Energy, PETRONAS and Government procedures and regulations in order to enable the organization to systematically control governance and risks against exposure to cost recovery.

Full fledge tendering exercise for spot purchase associated with Drilling, Project requirement and Maintenance, Production & Operations.

Contract creation, execution and post award including management / administration, performance and expediting especially for Drilling, Production, Operations and Maintenance contracts.

**Responsible for Effective Supplier Selection**
- Involve in overall contracting planning, bid planning, contract award and contract performance.
- Competitive supplier selection: contracting strategy formulation, receive requisitions, analyze requirement, specifications, drawings, delivery requirements, prepare bid, request pricing and delivery, process queries from bidders, prepare bid evaluation programs; perform cost /price analysis and priced commercial evaluation of bids; lead negotiation and develop negotiating proposals; place award, develop contract and formalities.
- Provide significant input to contract development & execution management, forecasting of estimated contract value, support in risk identification, assessment, mitigation and monitoring to meet Mubadala Energy objectives.
- Ensure procurement process and contract execution aligns with PETRONAS Procurement Standard (PPS), OGP 423, Mubadala Energy Operations Management System (OMS), Mubadala Energy Contractor Management Standard (CMS) and Mubadala Energy Contractor HSE Management System (CHSEMS).
- Monitor that all required internal and external tender reports related to SCM activities are endorsed / approved as per DoA.

**Bid & Contract Development**
- Performs the primary role in contract drafting, ensuring that technical, administrative and contractual materials are explicit and correctly captured and drafted to achieve a coherent set of document which forms an unambiguous and manageable contract.
- Avoiding / minimizing contractors defaults through contract drafting to avoid delays in completion and increasing actual service cost.
- Coordinate multi-functions bid/contract review (User, Legal, Finance, Insurance, Risk, HSSE, etc.) to ensure technically and commercially sound bid/contract document.
- Ensure bid document includes provisions to mitigate risks inherent to the nature of work, assignment of responsibility for associated risk exposures to the party that is best positioned to mitigate its impact.

**Deliver Effective Contracts Management Scope**
- Provide the contract & commercial expertise and frameworks to support the delivery of assigned scope.
- Support contract execution and administration which include:

- Identify contracts KPI for medium-high risk contracts. Ensure KPIs and contractual obligations are communicated to the suppliers at Kickoff Meeting (KoM) as minimum.
- Provide advice to end user in coordination/monitoring of contracts performance meeting for all high risk contracts, including engagement in contract / contractor performance monitoring meetings, consequence management related to suppliers performance, regular report on supplier performance.
- Manage administration of post award matters; secure contract security documents (bank guarantee, performance guarantee, insurances), monitor utilization of contract value, changes, amendment and contract claims, contract extension or renewal, claims, disputes, monitor close-out process of open PO process (on paper and on ERP system).

**Procurement Governance, Compliance and Controls**
- Implement approved SCM Policies & Procedures and ensure that the work carried out in controlled manner.
- Ensure standards of ethics, fairness in procurement activities are maintained, seek to uphold and enhance the integrity of the procurement process as well as maintain strict confidentiality of documents pertaining to procurement.

**Cost Management Initiatives**
- Achieve the best savings in Terms of OPEX and CAPEX cost from the procurement activities including
- value generation from bid strategy
- creation of well drafted & enforceable contract
- contract re-negotiation / cost avoidance activities
- minimizing claims and disputes
- effectively allocate risk
- contract sharing opportunities with other Operators

**Reporting and Audit**
- Maintain periodic external reports for relevant government bodies to ensure compliance to the regulations.
- Maintain periodic internal reports for the management to enable management control.
- Participate in audit review of Non Operated Block (as and when required).
- Ensure business controls, documents and reports withstand audits.

**Continuous Improvement and Others**
- Participate in BU YP Program and CSR programs.
- Stakeholders relationships built and effectively manage

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