Executive Assistant

2 weeks ago

Brickfields, Malaysia LiveIn.com Full time

**Duties and responsibilities**:
**1) Calendar and Schedule Management**:

- Coordinate and manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
- Prioritize and optimize the executive's time to ensure they attend important events and meetings promptly.

**2) Communication and Correspondence**:

- Draft, review, and edit correspondence, reports, and presentations as needed.

**3) Meeting Coordination**:

- Organize, prepare, and coordinate meetings, conferences, and events for the executive, ensuring all necessary resources are available.
- Take meeting minutes, follow up on action items, and ensure timely completion of tasks.

**4) Travel Arrangements**:

- Plan and coordinate domestic and international travel for the executive, including booking flights, accommodation, and transportation.

**5) Information Management**:

- Maintain and organize confidential records, documents, and files, ensuring easy accessibility and security.
- Conduct research and gather information for reports, presentations, and decision-making processes.

**6) Relationship Management**:

- Build and maintain positive relationships with internal department, investers, and other external stakeholders.
- Act as a liaison between the executive and various departments within the organization.

**7) Special Projects**:

- Assist with special projects and initiatives, working closely with the executive and other team members to ensure successful completion

**; Requirements: - Qualifications and Skills**:
1) Proven experience as an Executive Assistant or similar administrative role, supporting senior management.
2) Excellent organizational and time-management skills.
3) Strong written and verbal communication abilities.
4) Ability to multitask and prioritize tasks in a fast-paced environment.
5) High level of discretion and confidentiality.
6) Proficiency in office software and tools, such as Microsoft Office Suite.
7) Strong attention to detail and problem-solving skills.
8) Flexibility to adapt to changing priorities and demands.
9) Professional demeanor and the ability to represent the executive and the organization effectively.
10) Fluency in English, Mandarin, and Bahasa Melayu.

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