Receptionist Admin

_**Job Description**_

**Job Summary**

As a receptionist, you will be the first point of contact for our company. We are looking for a receptionist to be responsible for greeting clients and visitors to our office and offering administrative support across the organization. You will be in charge of giving clients directions to various parts of the office, coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

**Responsibilities**:

- Greet clients and visitors with a positive, helpful attitude.
- Direct clients and visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Receive, sort, and distribute daily mail/deliveries.
- Take inventory of supplies and restock as needed.
- Update calendars and schedule meetings.
- Assisting with a variety administrative task including copying, faxing, filling, taking notes, and making travel plans.
- Keep updated records of office expenses and costs.
- Maintain reception area and all common areas in a clean and tidy manners at all times.
- Utilize own transportation to travel to the outlet efficiently.
- Ensure compliance with safety regulations and carry necessary documents including driver's license and insurance.
- To collect the required documents according to the provided checklist.
- Verify the accuracy and completeness of each document against the predetermined requirements.
- Assist with the preparation and maintenance of outlets' standard operating procedures (SOPs).
- Liaise with outlet’s manager for training or support on new processes, systems, or initiatives that involve the outlet's operations.

**Requirements and Skills**
- Proven work experience as a Receptionist, Front Office Representatives, or similar role.
- Proficiency in Microsoft Office Suite.
- Professional attitude and appearance.
- Hand-on experience with office equipment (e.g., fax machines and printers).
- Solid written and verbal communication skills.
- Comfortable multi-tasking and prioritizing tasks without guidance.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Diploma/ Associate or bachelor’s degree in communications or business.
- Good command of English, Mandarin and Bahasa Malaysia.
- At least one (1) year admin/receptionist experience. Fresh graduate are welcome to apply.
- Has working experience in F&B industry.
- Must have own transportation, with a valid driver's license and insurance.

Pay: RM2,000.00 - RM2,300.00 per month

**Benefits**:

- Dental insurance
- Maternity leave
- Opportunities for promotion
- Professional development
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

**Language**:

- Mandarin (required)