Admin Assistant

1. Sub-tenant, New Outlet and Hostel
- Record information of sub-tenant, new outlet and hostel into utility master list.
- Verify with project team and landlord for the meter installed, and collect the relevant utility bill.
- Check with project team/outlet/business development department for the hand over key or renovation date of outlet and commencement date of hostel and update status into utility master list of Admin.
- Liaise with the landlord for the outstanding bill.
- Verify with Zone/Store Manager for the meter used by sub-tenant and collect utility bill which is applied by sub-tenant.

2. Utility bill (Electricity and Water)
- Update bill information into utility master list.
- Follow up and collect bill with outlet and landlord.
- Record bill into utility master list of Admin and Account.
- Verify bill problem with the relevant parties.
- Check and follow up with outlet for high bill and record into utility master list.
- Send utility bill to business development department for the purpose of payment reminder for the subtenant who is going to terminate tenancy.
- Check and follow up with Zone Manager for unused meter.
- Manage bill account

3. Electricity Top Up Meter for Sabah and Sarawak Outlet
- Record meter reading and balance amount into master list.
- Issue memo to Finance department to release advance payment to the landlord/management.
- Follow up payment receipt or invoice with the outlet/landlord and save to the shared folder.
- Collect meter reading at the end of every month and update info into master list of Admin and Account.

4. Application of Meter
- Follow up with requesters for acknowledgment receipt letter from TNB/JBA.
- Follow up with requesters for original deposit slip.
- Follow up account termination status with outlet until received of last bill.

5. Utility Closing Account
- Record utility account to be terminated into utility closing account master list.

6. TNB Demand Letter and Water Deposit
- Record account into list of deposit and utility master list.
- Register account with myTNB and JBA portal.

7. Hostel Arrangement
- Record hostel item into master list.
- Arrange hostel and liaise with staffs who will check-in to hostel.
- Record and arrange housekeeping.
- Book homestay and collect receipt from homestay owner.
- Issue memo to Finance department to release lodging fee.
- Notify the homestay owner on the payment of lodging fee.
- Issue acknowledgement letter to staff upon check-in to hostel.

8. Deposit of Hostel
- Liaise with the outlet and record deposit of hostel paid by staffs into master list.
- Keep softcopy of deposit slip and letter of "Permohonan & Syarat-syarat Tinggal Di Dalam Asrama Syarikat”.
- Compile name list and deposit slip to Finance department every Friday.

**Salary**: From RM1,500.00 per month