Admin Asssitant

Administrative Assistant

Ilham Dining Concepts (IDC) is looking for an administrative assistant to handle general office tasks and administrative duties, such as directing communications between colleagues and external parties, organizing schedules and events, entering data, basic bookkeeping, maintaining office equipment and so on. An effective AA enables teams to be focused on their goals and prepared for anything that comes their way.

1. Administrative work
- To assist in the general filing and documentation of processes of the administrative office.
- To organize and schedule appointments for the Management team.
- To assist the Executive Secretary in the preparation of regularly scheduled reports.
- To assist Executive Secretary in any ad hoc administrative work for the proper functioning of the company.
- To act as the point of contact for internal and external clients.

2. PO, Invoice & basic bookkeeping maintenance.
- To issue PO and Invoices from outlets to external parties and any documentation/filing related to the stated process. Any relevant collection summaries will also need to be submitted to Management.
- To assist the Executive Secretary and Accountant in any reconciliation work necessary for the proper recording of PO and invoices.
- To update and maintain bookkeeping software based on payments related to processed and completed Invoices.

3. Supplier Onboarding and Management
- To assist in opening accounts with suppliers and assisting in filing and maintaining any related documentation
- Projects as and when assigned.
- Being a team player and working effectively with team and internal departments to provide product information and support as and when required.

**Job Requirements**
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures, experience with SQL is a plus
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task

**Salary**: RM2,800.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
- Vision insurance