Account Executive

2 weeks ago


Kota Damansara, Malaysia Quel International Sdn Bhd Full time

**Basic Function**

Assisting the Finance Manager (FM) and Managing Director (MD) to the day to day operations of the whole company and any related companies under the Group.

**Primary Responsibilities**
- Plan and co-ordinate with PIC of all the documents for finalization of payment preparation
- Coordinating and ensuring all cheques / telegraphic transfers / drafts prepared for payments must be accurate and be duly supported with the documents before sending to FM for review
- Ensure the proposal for supplier payment is ready for review to FM on the first day of every week
- Anticipate the request from PM for client based accounts and/or project for fund
- Prepare and follow up on the non trade payments on a monthly basis with PIC
- Ensure the monthly reconciliation and all the schedule are accurate and tally to the accounting system - AutoCount
- Preparing all weekly / monthly voucher entries before sending for review
- Input all payment into accounting system on a timely basis
- Assist PIC to close project, particular in relation to the total cost for a specific job
- Preparing accounts payable reconciliation and monthly debtors statements
- Managing the filing of all documents after payment
- Update job list with latest request of job card and ensure a pre show is submitted and signed off accordingly and circulate to PIC and keep track of Project P/L card (Accounts Copy)
- Verify any payment request without any PO with Project Job Card to see if there is any budget for the item and discuss accordingly with FM
- Preparing bank reconciliation on a monthly basis
- Update fixed assets schedules on a monthly basis
- Calculate and prepare quarterly incentives for sales and support team
- Assisting in preparation of audit schedule and audit details
- Assisting in preparation of details required for queries raised by tax departments
- Transcribing, checking and posting relevant transactions for the accounts under his / her charge into the accounting system
- Assisting the FM in designated and non-routine task

**Monitor and Measure**
- Monitor and Report of any deficiencies and deviations from present policies and guidelines
- Follow up on payment matters with bankers / suppliers / internal parties / debtors
- Keeping a track of the invoices generated and maintaining a register for it. The file shall correspond to the aging report per accounting system
- Check and cross check that there is no double payment for the same item
- Deal with any complain or feedback from all employees and clients related to the effectiveness of the financial and administration system
- Update the asset schedule and in case of any disposal, to prepare the gain/loss on disposal for FM to approve
- Monitoring the data entry into the accounting system and ensure correct account code is entered into and assist in cost analysis when required
- Monitoring the processing of supplier’s invoices per projects are original copy and duly supported with a valid PO from company
- Ensure all cost item (non trade) are on a regular trend and there is no omission of submission in any months
- Ensure post project P/L submitted are complete with all the payment requests to suppliers and if there is any estimate items and if the estimate item is more than 20% of all cost item, to return the post project P/L to PIC for re-submission

**Salary**: RM3,500.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Accounting: 4 years (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)

Ability to Commute:

- Kota Damansara (preferred)


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