Executive Secretary to Group Executive Director
2 weeks ago
**1. Overview**:
**2. Job Description and Responsibilities (including but not limited to the following)**:
**Calendar Management**: Managing Appointment Schedules, Board Meetings, Conferences, and Calendar Activities of GED and the Directorate Management Team (DMT).
**Data Management**: Maintain and organize files, records, and databases, ensuring easy accessibility and retrieval of information.
**Meeting Coordination and Minutes Recording**: Arrange and prepare materials for meetings, take meeting minutes, and follow up on matters highlighted in the Minutes and/or action plans.
**Travel Arrangements and GED’s Personal Errands**: Coordinate and book travel arrangements, accommodations, and itineraries for business trips, and other errands when applicable.
**Office Support**: Manage office supplies, equipment, and general administrative tasks, ensuring a well-organized and efficient workspace.
**Cordial and Pleasant Relationship with Directorate VIP Clients, Corporate Customers, Directors, partners, and stakeholders.**
**Able to draft GED’s speeches and pointers as well as able to do presentations in introducing the Group’s Profiles, Business Activities, Products and Services.**
**3. Qualifications**:
- Bachelor’s degree or Diploma in Business Administration, Secretary Studies or a related field, with a minimum of 8 years of relevant working experience.
- Proven experience as an executive secretary or in a similar administrative role. Excellent organizational and time management skills. Strong verbal and written communication skills (Malay, English and Mandarin).
- Proficiency in office software (MS Office) and communication tools. Attention to details and problem-solving abilities.
- Discretion and the ability to handle confidential information and related documents.
- Ability to multitasking and working well under pressure. Professionalism and a positive working attitude.
**Job Type**: Permanent
Pay: RM5,000.00 - RM8,000.00 per month
Schedule:
- Monday to Friday
Expected Start Date: 04/01/2024
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