HR Executive

2 weeks ago

Batu Pahat, Malaysia HMT Trade & Resources (M) Sdn Bhd Full time

**JOB PURPOSE**:
HR Executive is responsible of the administration of the day-to-day operations of the human resources functions and duties; Payroll administration and setup of HR systems i.e. ensuring the efficient delivery of salary, recruitment processes, and the accuracy of employee data records.

**JOB RESPONSIBILITIES**:

- **1. Recruitment and Talent Acquisition**_
- Collaborating with all stakeholders to identify staffing needs specific.
- Conducting background checks, reference checks, and verifying qualifications.
- **2. Orientation & On-boarding**_
- Facilitate the onboarding process for new hires, including conducting orientation programs, explaining company policies and procedures, and assisting with necessary paperwork.
- Preparing source documentation needed for new employees i.e. finger-scan, designated attendance mobile app, staff personal info etc.
- **3. HR Data Management**_
- Maintain accurate and up-to-date employee records, including personnel files, leave records, and attendance tracking. Input data into HR management systems according to policies and procedures.
- Generate reports and analyse HR data to support decision-making.
- Review information to ensure accuracy, reliability and sufficiency of information relevant to its intended use.
- Establishing, maintaining and controlling personnel, recruitment relations records, files, correspondence, and reports in timely manner.
- **4. General HR Practices Management**_
- As a generalist, assist management in overall HR & people related issue.
- Manage staff’s movement such as Promotion, Salary Revision & Termination, etc.
- Prepare of HR reports as required.
- Assist in organising and running company events.
- Any ad-hoc matters as and when required, or as assigned by superior.
- **5. Payroll Management**_
- Set-up new employees’ profiles into payroll system.
- In-charge of monthly Payroll.
- **6. HR Policies and Procedures**_
- Develop and update HR policies and procedures in line with best practices and legal requirements.
- Communicate policies to employees and provide guidance on their implementation.
- **7. Performance Management**_
- Developing a robust performance management system by implementing performance evaluation processes, including goal setting, feedback mechanisms, performance reviews and support professional development initiatives.
- **8. Administration**_
- Assisting with the day-to-day efficient operation of the HR office.
- Controlling of office equipment’s and stationaries

**COMPETENCIES**:
1. At least a Diploma, or Bachelor’s Degree, Diploma in relevant field of study

2. Preferable 3-5 years of working experience as HR generalist involving full functions of HR.

3. Good knowledge in Employment Law & IR practice in Malaysia.

4. Good command of written and spoken English, Mandarin and Malay.

5. Good interpersonal skills, able to communicate to all level of employee

6. A proactive and problem-solving mindset.

7. Patient and care in dealing with people related issues.

8. Familiar with Microsoft Office tools (eg: Excel, MS Word, etc).

**Salary**: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

Ability to commute/relocate:

- Batu Pahat: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Which part of the HR job is the most tedious to you? how do you handle it?

**Education**:

- Diploma/Advanced Diploma (preferred)

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