Admin Assistant

13 hours ago


Kepong, Malaysia Infinity Cosmic Sdn Bhd Full time

An Administrative Assistant performs multiple tasks, with a strong focus on organizational duties. Administrative clerks handle scheduling, processing activity from accounts payable and receivable, and performing other office-related tasks. The position may also require answering and making phone calls, preparing conference rooms, and greeting clients.
- Syncs online orders in a timely matter
- Handle complaints provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
- Handle customer returns, refunds, or exchanges.
- Provide general support to a walk-in customers.
- Issuing quotations, delivery orders, invoices and following up on outstanding payments
- Undertake basic bookkeeping tasks and issue invoices, checks etc.
- Maintain files and records so they remain updated and easily accessible
- Typing reports, letters, and other business documents
- Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
- Utilize office appliances such as photocopiers, printers etc. and computers for word processing, spreadsheet creation etc.
- Take minutes of meetings and dictations
- Assist in office management and organization procedures
- Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
- Answer the phone to take messages or redirect calls to appropriate colleagues
- Assist in making travel arrangements and booking venues for conferences and events
- Perform any other related duties assigned by the management from time to time.

Job Requirement:

- Proven experience as an office clerk or other clerical position
- Familiarity with office procedures and basic accounting principles
- Computer literacy, including familiarity with common word processing, spreadsheet, database, and basic accounting software
- Attention to detail to ensure all tasks are completed to a high standard
- Integrity and discretion when working with sensitive employee and customer details
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- High school diploma
- Able to work in a fast-paced environment
- Able to work on the weekends

**Job Types**: Full-time, Permanent

**Salary**: RM1,600.00 - RM2,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Parental leave

Schedule:

- Fixed shift
- Weekend jobs

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
Everyone is required to wear a mask, the office will be sanitized regularly

Application Question(s):

- Are you able to work on weekends?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration: 1 year (preferred)


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