Manager, Information, Technology and Privacy Risk

7 days ago

Kuala Lumpur, Malaysia Prudential Full time

Prudential's purpose is to help people get the most out of life. We will deliver our purpose by creating a culture in which diversity is celebrated and inclusion assured, for our colleagues, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and in exchange, we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow and Succeed.

Job Summary:
To support the Director, Risk as the delegated “second line of defence” by providing assurance and oversight on information and information technology, and privacy risks that might pose a threat to the business. To take the lead in providing expert advice and coach relevant parties from the business to ensure all relevant policies/guidelines/standards are being adhered to.

Principal Duties & Responsibilities:
1. Advisory
- Provide oversight and assurance within the business that processes, tools and technologies are operating effectively to mitigate risks to information and information technology assets
- Provide oversight and assurance that local regulatory and legal requirements that affect our information and information technology assets are being effectively met.
- Establish appropriate local guidelines and procedures and ensure local policies are in place so that all local regulatory requirements relating to information and information technology security, and data privacy are met.
- Coordinate and support the implementation of group wide information and technology, and privacy policies and guidelines
- Monitor the implementation of information and technology security, and data protection standards, policies and procedures within the organization.
- Support operational functions as required to manage risks to information and technology, appropriately by providing advice and guidance on information risk issues to all projects and initiatives.

2. Awareness and Culture
- Coordinate completion of training and awareness.
- Initiate, facilitate and promote activities to foster information risk and privacy awareness within the organization.
- Provide advice, guidance and regular training for staffs on local policies, standards, processes, procedures and issues relating to the information risk and data privacy.

3. Monitoring and Reporting
- Coordinate and submit regular reporting requirements to PCA Information Risk and Privacy.
- Coordinate and report (through normal Local Unit reporting framework) half year Turnbull and end year Governance exemptions related to information risk.
- Coordinate and support completion of PCA led Functional and Risk reviews and on site visit programme as set out in the annual timetable.
- Provide regular reporting on the status of information and data privacy risk to the appropriate PAMB senior management forums.
- Conduct regular review, timely reporting and escalation of information and information technology risk activities.
- Implement compliance assessment programmes to ensure compliance with regulatory requirements and best practices related to information systems security and data privacy.
- Participates in the development, implementation, and ongoing compliance monitoring of all business associate agreements to ensure that all privacy concerns, requirements and responsibilities are addressed.

4. Collaboration with other stakeholders
- Work closely with Internal Audit, compliance and legal departments on information security and data privacy related matters.
- Act as liaison person for regulatory examination on information security and data privacy related audits.
- Providing security authorization for requests from functions for exemptions to standard access and use of tools and technologies.

5. Data Privacy
- Implement a Privacy framework with a reporting line to the relevant function.
- To keep up to date the Privacy policies and procedures including the breach management policy and to disseminate new rules/regulations on privacy to staff.
- Analyse the types of breaches of Privacy law or regulation within the organisation.
- Create and maintain procedures for staff.
- Provide advice on issues relating to Privacy law and relevant legislation, e.g. for projects, programmes and data sharing
- Conduct reviews of data for compliance.
- Advise all staff arranging for data to be processed by the business by outside contractors, on the statutory requirements of any Privacy law or Regulation to be included in contracts.
- Ensure that Privacy aspects are properly covered in the governance documents of all systems processing personal data.
- Monitor the implementation of Privacy standards, policies and procedures within the organisation.
- Provide Privacy advice, support and regular training for staff.
- Keeping up to date with relevant developments, identifying significant trends.
- Works with legal counsel and his/her immediate supervisor to ensure the business maintains appropriate privacy and confidentiality cons

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