Personal Assistant Pa to Director
4 days ago
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.
**Requirements**:
Fluent in at least 3 languages with excellent English preferably with legal background;
Great interpersonal skills;
Educated to degree level or equivalent;
Presentable;
Experienced Personal Assistant at senior management level;
Presentable;
Experience of electronic diary management;
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external;
Ability to organize and plan own work;
Excellent attention to detail, with the ability to maintain a high level of accuracy;
A flexible, pro-active approach to work including the ability to priorities and re-priorities.
Efficient, discrete, flexible and fast learner
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Excellent IT skills, including a working knowledge of presentation software packages/ Google suite/ Drive
Main responsibilities
Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary;
Manage Director’s travel arrangements;
Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate;
Maintain Director’s office systems, including data management and filing.
Maintain records of Director’s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director;
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers;
Meet and greet visitors at all levels of seniority;
Supervise all outgoing mail;
Any other duties as may reasonably be required by director;
Handle all director's personal matters;
**Salary**: RM5,000.00 - RM8,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Monday to Friday
- On call
Supplemental Pay:
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- Johor Bahru: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (preferred)
**Language**:
- Chinese (required)
- English (required)
- Malay (required)
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