Accounts Executive

3 weeks ago

Senai, Malaysia AIMFLEX BERHAD Full time

**Responsibilities**:
**1. Accounts Receivable**
- Monitor and oversee Accounts Receivables Team.
- Prepare sales invoice and delivery order (DO).
- Ensure sales tax is imposed correctly on HS code selected by sales personnel.
- Follow up with sales personnel on acknowledged DO.
- Ensure export sales are supported by export declaration forms.
- Prepare credit note or debit note to customers, when required.
- Monitor job number and deactivate inactive job number, when required.
- Monitor and follow up with customers on payment collection.
- Resolve queries raised by customers on payment collection.
- Prepare official receipt upon receiving funds and payment receipt from customers.
- Prepare weekly report on customer outstanding payment status.
- Prepare weekly report on outstanding DO status.
- Prepare and send monthly statement of account to customers.
- Ensure proper filing and documentation of billing related matters.

**2. Credit Control**
- Review customer registration forms.
- Ensure necessary documents stated in the customer registration forms are received.
- Perform preliminary assessment on customer’s credit status.
- Highlight to sales personnel on customers who have long overdue payments.

**3. Monthly Sales Finalization**
- Perform monthly review on sales invoices and sales tax code.
- Ensure sales tax is imposed properly on local and export customers.
- Perform accounting adjustments.

**4. Handle full set accounts, including but not limit to**:

- Finalization of monthly management accounts.
- Prepare bimonthly SST submission.
- Ensure daily foreign currency exchange rate is updated in accounting system.
- Perform month end foreign currency exchange gain/loss adjustment.
- Maintain fixed asset register.
- Perform bank reconciliation.
- Prepare quarterly tax computation.
- Review monthly stock listing.
- Perform year end stock count.
- Responsible for accounting filing and documentation.

**5. Handle other ad-hoc duties as assigned by the reporting manager.**

**Essential skill and requirements**:

- Working experience: minimum 3 years’ experiences in accounting field
- Education qualification: minimum degree in accounting or ACCA
- Basic understanding of finance and accounting principles is essential.
- Knowledge of company tax and sales and service tax.
- Sound problem solving skills.
- Good time management skills.
- Possess good communication and interpersonal skills to deal with people from different backgrounds and seniority.
- Good command of English, Malay and Mandarin, both verbal and written.
- Proficiency in Microsoft Office, particularly Excel and Words.

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