Procurement Specialist

**OVERVIEW**:
Manages and source the purchase raw material, goods and services on behalf of the employer. Maintains the stocks levels, conducts research and negotiates with vendors, and interview potential vendors. Responsibility to assess vendors, negotiate new deals and place orders for products and services.

**DUTIES AND RESPONSIBILITIES**:

- Sourcing raw materials and generate purchase orders to suppliers to ensure sufficient inventory at all times.
- To procure material economically at cost consistent with quality and service required.
- Track supplier purchase orders for delivery, communicating with both internal/external customers.
- Manage weekly supplier communication channels in order to stay on top of all outstanding orders.
- Develop and implement new procurement and sourcing strategies, aligning with industry new and best practices.
- Identify and research new suppliers to meet new requirements as well as alternate suppliers for existing requirements.
- Work with freight forwarders and parcel suppliers to assist in shipments for domestic and international destinations with regard given to shipping transit time and associated costs. Relationships with multiple providers are to be established. Close supervision of shipments in transit is necessary and changes in pickup and delivery expectations should be conveyed to appropriate personnel.
- Create and maintain documentation for all shipment types that includes but not limited to packing lists, commercial invoice, certificates of origin, and any other relevant related paperwork that may be necessary based on origin and destination.
- Assist in receipt of incoming materials when necessary, place in proper location, and receiving the items into the company operating system.
- Assist in packaging of orders for shipping in a wide scope of materials from small parcel to completed equipment that may require a vendor to do crating, wrapping, and storage.
- Assist in inventory controls on a scheduled basis and provide problem solving skills in improving inventory accuracy.
- Operating daily purchasing activity maintaining and updating procurement system
- Input Goods Receiving Note (GRN)/Delivery Orders into ERP System
- Liaises with vendors on quality discrepancy, price differences and quality issues
- Preparing report and liaise with Customs Department on import duties/sales issues and documentation
- Filling all documentations and update daily
- Assist in stock-take at company level
- Undertake assignments, ad-hoc tasks and related duties as assigned by Management