Admin & Facility Manager

2 weeks ago


Petaling Jaya, Malaysia CITY UNIVERSITY Full time

JOB SUMMARY Supervising the day-to-day operations of the Administration & Asset Facilities Department. Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Oversee operations, safety, purchasing/ procurement and facilities & campus management. Monitor costs and expenses to assist in budget preparation. Ensure operations adhere to organizational policies and procedures. Keep abreast with all organizational changes and business developments. DUTIES & RESPONSIBILITIES 1. Administrative Oversight: - Develop and implement administrative policies, procedures and systems to streamline operations and ensure compliance with relevant regulations. - Coordinate and supervise administrative staff, including receptionists, clerical personnel, and office assistants. - Oversee day-to-day administrative tasks, such as managing schedules, maintaining records, handling correspondence and handling inquiries from internal and external stakeholders. - Ensure the availability of necessary resources, equipment and supplies to support administrative functions. - Budgeting and Financial Management - Collaborate with relevant stakeholders to develop and manage the administrative budget. - Monitor and control expenditures, review financial reports and identify areas for cost optimization. - Work closely with finance personnel to process invoices, track expenses and reconcile accounts. - Facilities and Operations Management - Oversee facilities management, including maintenance, repairs and security. - Coordinate with vendors, contractors and service providers to ensure the provision of quality services. - Implement safety and security protocols, emergency procedures, and disaster recovery plans. - Communication and Stakeholder Engagement - Facilitate effective communication channels within the educational institution, ensuring timely dissemination of information. - Collaborate with other departments to coordinate events, meetings and conferences. - Liaise with parents, students, faculty and external organizations to address concerns, resolve issues and maintain positive relationships. REQUIREMENTS - Possess at least a Bachelor’s Degree, asset / facilities Management or equivalent. - Experience in facility / services activities of which 8 years must be in a managerial role in a similar industry. - Proven experience as facilities manager or relevant position - Well-versed in technical/engineering operations and facilities management best practices - Excellent verbal and written communication skills - Excellent organizational and leadership skills - Good analytical/critical thinking
To be a University that is recognised as among the leading institutions of higher learning with a steadfast commitment to excellence and perfection. To provide high quality industry and market driven educational courses and programmes with the aim of producing knowedge-based, socially responsible leaders and managers. To produce quality graduates, well-balanced with the employability attributes of professionalism, communication skills, intellectual curiosity, ethical behaviour and lifelong learning.
Bachelor's or Equivalent


  • Executive Admin

    4 days ago


    Petaling Jaya, Malaysia City University Malaysia Full time

    DUTIES & RESPONSIBILITIES 1. Administrative Oversight: - Develop and implement administrative policies, procedures and systems to streamline operations and ensure compliance with relevant regulations. - Coordinate and supervise administrative staff, including receptionists, clerical personnel, and office assistants. - Oversee day-to-day administrative...


  • Petaling Jaya, Malaysia BTC Recruitment Malaysia Full time

    **Open Position: HR & Admin Manager (Logistic Service Company)** A Logistic Service Company is currently hiring a HR & Admin Manager to come and join them in the Selangor Company. **Key responsibilities include**: - Bachelor's degree in Human Resources, Business Administration, or in any related field. - Proven experience in HR management, including...

  • Admin Executive

    1 month ago


    Petaling Jaya, Malaysia MCC Overseas (M) Sdn Bhd Full time

    The admin executive will assist the administration team. Writing and communication in Mandarin is compulsory due to company policy and processes in liaise with HQ office based in China. Fresh Graduates are welcomed to apply. 1.0 RESPONSIBILITY: 1.1 Admin Administration - Handle in the administration matters with a high level of efficiency and effectiveness,...


  • Kelana Jaya, Malaysia KBO Facility Management Services Sdn Bhd Full time

    Join a growing SME focusing on the service, facility and resources industry. We work in an open and easy environment but everyone gets their jobs done. **Responsibilities**: - Supports business operations activities and problem solving - Organize required information to facilitate efficient decision making - Draft communication pieces for the organization...

  • Admin Executive

    1 month ago


    Petaling Jaya, Malaysia MCC Overseas (M) Sdn Bhd Full time

    FRESH GRADUATE is welcome to apply. 1.0 RESPONSIBILITY: 1.1 Admin Administration - Handle in the administration matters with a high level of efficiency and effectiveness, prepare documentation, follow-up and practice excellent internal and external communications. - Assist in overseas and supervise the administration functions of the organization including...


  • Petaling Jaya, Malaysia Malaysia Airports Holdings Full time

    **Date**:12 Jul 2023 **Location**: Petaling Jaya, 10, MY, 47301 **Company**:Malaysia Airports Holdings Berhad **POSITION GENERAL SUMMARY** To perform internal and external project for Persada. To ensure all projects is in under control and all project is meet the target date completion. **ESSENTIAL POSITION FUNCTIONS** - To meet client’s Operation &...


  • Petaling Jaya, Malaysia JDG Solutions Full time

    We're seeking for an Internship Admin Assistant with exceptional organizational and communication abilities. An Admin Assistant should be a creative and critical thinker with excellent organizational and time management abilities. You must be dependable and able to follow directions precisely, as well as multitask and adapt to a fast-paced...


  • Petaling Jaya, Malaysia JAC Malaysia Full time

    Contract type: - Permanent- Location: - Petaling Jaya- Specialisation: - Accounting & Finance- Reference: - PR/155675- Contact details: - Jace Lai- Job published: - August 07, 2023 13:42**JOB RESPONSIBILITIES** - Responsible for accurate accounting record and tax matters. - Ensure timely financial reports for top management review. - Ensure compliance of...

  • Admin Executive

    4 weeks ago


    Petaling Jaya, Malaysia Agensi Pekerjaan Recruit Express Sdn Bhd Full time

    Responsibilities: - Reports to head of IT/Admin, no subordinates - General office affairs administration - Arrange purchase of office related items - Arrangement repair of office equipment/facility - Liaise with vendors for supplies, repairs and etc. - Hotel and flight travel arrangements - Raise payment for above matters - Support basic IT matters - Other...

  • Admin Executive

    4 weeks ago


    Petaling Jaya, Malaysia MCC Overseas (M) Sdn Bhd Full time

    1.0 Admin Administration 1.1 Handle in the administration matters with a high level of efficiency and effectiveness, prepare documentation, follow-up and practice excellent internal and external communications. 1.2 Assist in overseas and supervise the administration functions of the organization including reception, utilities payment, facility management...

  • Admin Assistant

    4 weeks ago


    Petaling Jaya, Malaysia Eternity Advertising Solutions Full time

    We're seeking for an Internship Admin with exceptional organizational and communication abilities. An Admin should be a creative and critical thinker with excellent organizational and time management abilities. You must be dependable and able to follow directions precisely, as well as multitask and adapt to a fast-paced atmosphere. **Duties**: - All...

  • Project Management

    4 weeks ago


    Petaling Jaya, Malaysia Eurasian Consultancy Full time

    **Position**: Project Admin Executive **Location**: Asia Jaya, PJ **Salary**: RM 2,500 - RM 3,000 **Working hours**: Monday - Friday (9am - 6pm) **Responsibilities** - To assist in project procurement, project sales, productivity, profitability in helping company to reach goals and objectives. - To build and management long term relationship and...

  • Project Management

    1 month ago


    Petaling Jaya, Malaysia Eurasian Consultancy Full time

    **Position**: Project Admin Executive **Location**: Asia Jaya, PJ **Salary**: RM 2,500 - RM 3,000 **Working hours**: Monday - Friday (9am - 6pm) **Responsibilities** - To assist in project procurement, project sales, productivity, profitability in helping company to reach goals and objectives. - To build and management long term relationship and...

  • Chef

    4 weeks ago


    Petaling Jaya, Malaysia BADCAVE Training Facility Full time

    Looking for Chef Specializing in Thai, Malay, and Western Cuisine **Introduction**: We are seeking a talented and passionate chef to join our team as we expand our culinary offerings. If you have expertise in Thai, Malay, and Western cuisines, along with a creative flair and a dedication to delivering exceptional dining experiences, we want to hear from...

  • Admin

    1 month ago


    Petaling Jaya, Malaysia rise intervention programme sdn bhd Full time

    Front Desk - Operate the school telephone, determine the purpose of calls, monitoring and transferring calls, and delivering messages in an appropriate and efficient manner. - Welcome, register and host all including school officials, teachers, parents, students, and visitors. - Regularly check and respond to incoming mail. - Attend to front desk requests...

  • Manning Crew

    4 weeks ago


    Petaling Jaya, Malaysia KL PETROGAS SDN BHD Full time

    Job Scope - To assist crewing manager on task required from time to time - Assist in recruitment functions and other general admin duties such as carry out administrative matters including flights, accommodation & visa arrangement, and ensure the certification and experience required are updated from time to time to fit legal and company’s requirement Our...

  • HR & Admin Manager

    4 days ago


    Petaling Jaya, Malaysia QUALCO PRODUCTS (M) SDN BHD Full time

    Working closely with the Executive Director, this role assists to oversees all aspects of human resources practices and processes and also ensures a productive workplace where everyone works to realize the corporate values and objectives. **Responsibilities** - Handle full spectrum of HR function & Admin function - Responsible for payroll processing (about...

  • Sales Admin Assistant

    1 month ago


    Petaling Jaya, Malaysia Amway Inc. Full time

    **Key Responsibilities**: To maintain accurate ABOs/APCs data management - Ensure the ABOs/APCs profile is well updated - Updates & reports on cases handling - Ensure a proper filing of documents in modern way(digitalize) ABOs/APC & Customers satisfaction - Correspondence via myhelpdesk to be replied within deadline of 2 working days. - Maintain...

  • Admin Executive

    1 month ago


    Petaling Jaya, Malaysia SEJOLLY PLT Full time

    We are the first digital tool on Early Intervention Program in Malaysia through our app, called Rootin. This include bite-sized video model, digital data recording, IEP session plan and scheduled task reminder. By creating Malaysia's First Autism Digital Support Tool, Sejolly hopes to ensure the good work therapists are doing to help the Autistic child can...

  • Admin Assistant

    1 month ago


    Petaling Jaya, Malaysia JDG Solutions Full time

    We're seeking for an Internship Admin assistant with exceptional organizational and communication abilities. An Admin assistant should be a creative and critical thinker with excellent organizational and time management abilities. You must be dependable and able to follow directions precisely, as well as multitask and adapt to a fast-paced...