Logistics Assistant

1 day ago


Subang Jaya, Malaysia Agensi Pekerjaan VR Excellent (M) Sdn Bhd Full time

**Job Description**:

- Management of sales order process from orders to invoice
- Order entry for all customer outright purchase order & online orders
- Liaise with 3PL for deliveries
- Issuance of customer CN and pass to Finance for knock off
- Maintain full spectrum of proper Filing of POD, Invoice, CN, and PO
- Arrangement of couriers for cheque collections
- Update blocked SO to Sales
- Prepare daily sales report
- Monitor and keep track sales order on goods delivery as per schedule
- Maintain a systematic filing system and safe keeping of documents
- Follow up on non-paid sales invoices ensuring delivery is made

Stock control management:

- Transfer for consignment stock for Parkson, GCH, Gama, Oliver & others
- Liaise with warehouse for inventories issues and communicate with Finance Manager for any inventories issues to be updated in system
- Assist Finance Manager in overall stock management

Administrative functions:

- Assists in Transport billing verification
- All other admin functions

Logistics & procurement:

- Inventory management for Inventory monitoring for reordering and close monitoring on all outstanding purchase orders and tracking all order status with close follow up with the suppliers and forwarders for delivery time frame
- Ensure stock are well monitored not below minimum level and not overstock and sufficient to meet with customer’s outstanding orders
- Management of procurement documentations and oversees all aspects of purchasing, Goods Received Notes, pricing negotiations, strategy, tool and process implementation for procurement related to goods and services and matching job (Invoice, DO, PO) accurately in a timely manner before submission to Finance Dept.
- Logistic arrangement and shipment clearance under RMC from Overseas to Malaysia and ensures permits & necessary requirements are complete needed for clearance process
- Management of procurement function and Works closely with Logistics providers(forwarder) ensuring timely shipments, clearance of shipment, verification of duty and sales tax calculations correlated with foreign exchange rate, Custom Tariff Codes and Inco-terms
- Other ad-hoc duties assigned

**Requirements**:

- Languages: Must be able to speak English, Chinese & Malay.
- Fresh graduate is welcomed ( training and guidance will be provided )
- Working experiences of Logistics/Sales Admin are advantage.
- Good communication and organization skills
- Must have Advanced Excel skills (able to handle Vlookup, Pivot Tables & Macros)
- Able to work independently with minimum supervision.
- Careful/flexible/sociable
- A good team player, with high integrity, the positive mind set with the right attitude.
- Ability to work under high pressure.
- Willing to work in Subang Jaya.

Working hours:

- 9am till 6pm ( Mon to Fri )

Job Highlights:

- Fair work life balance (5 days working)
- Working with stable & well-established European company
- Staff purchase discount
- Group coverage for PA and medical

**Job Types**: Full-time, Permanent

**Salary**: RM2,800.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Language**:

- English (preferred)
- Bahasa (preferred)
- Chinese (preferred)

Willingness to travel:

- 100% (preferred)



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