Facilities Coordinator Receptionist
2 weeks ago
JLL supports the Whole You, personally and professionally.
JLL supports the Whole You, personally and professionally.
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
**We are looking for**: Facilities Coordinator cum Receptionist
**Location**: Bayan Lepas (Penang
1. Client/Stakeholder Management
Provide superior customer service to meet on-site clients’ expectations.
2. Procurement & Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required.
3. Finance Management
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in JDE, DO's & Invoicing.
4. Health & Safety Management
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed.
Conduct regular inspections to ensure compliance with safety standards and regulations.
Day-to-day housekeeping, e.g., safety checks, tidying of workspaces.
Ensure compliance of regulations / requirements of JLL management.
Participate in Emergency Evacuation procedures including crisis management and business continuity.
5. Site Operations Management
Assist in the implementation of Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Seek ways to constantly reduce costs and improve operational standards
Maintain premises in neat and good working condition at all times
Provide FM support for meeting room bookings where required
Coordinate with Tier 2 vendor staff to ensure that items are always in stock
Develop the necessary policies and procedures required for all functions within the scope.
Support all basic AV troubleshooting, including video conferencing and audio-conferencing room systems, projectors, digital screens, and other related equipment.
Oversee the maintenance and upkeep of the lab environment, including equipment, infrastructure, and safety protocols.
Maintaining equipment records and daily work logs
Monitor operations daily. Oversee systems that include heating, lighting, refrigeration, air conditioning, plumbing, water purification, air filtering, and electrical systems.
Maintain inventory of facility supplies and equipment, and initiate procurement processes as needed.
Coordinate with external vendors for repairs, maintenance, and service agreements related to facility equipment and systems.
6. Risk Management
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovery and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to JLL business conduct by ensuring compliance with the firm’s guidelines, procedures, and strategies
Achieve Key Performance Indicators and Service Level Agreement targets
7. Reception/Front Desk
Greet people coming in with a warm smile
Responsible for handling of incoming and outgoing calls including distribution
Receive, inform, guide visitors including co-ordination with employees
Responsible for maintaining the telephone registers including call tracking
Preparation/ updating telephone list for client
Responsible for maintenance and upkeep of front office
Coordinating meeting room reservations upon request, swapping and cancellation of meeting rooms booked to be done accordingly upon request
Education and experience
Min. Diploma in engineering, facilities management /or 3 years’ experience in facilities, property management, hospitality or related field. Experience working in building management will be an added advantage.
Excellent management and organizational skills, and good at meeting deadlines.
Good Interpersonal skills
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortun
-
Facilities Coordinator
3 weeks ago
Penang, Malaysia JLL Full timeJLL supports the Whole You, personally and professionally. Single Point of Contact (SPOC) for the Client and will be responsible for: Ensuring a high level of client satisfaction, establishing and managing the service delivery team, delivering key initiatives as well as ensuring consistency in processes, systems, and reporting Ensuring the efficient and...
-
Facilities Manager
4 days ago
Penang, Malaysia Flex Full timeFlex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the...
-
Facilities Manager
2 months ago
Penang, Malaysia JAC Malaysia Full timeLocation: - Penang- Specialisation: - Engineering & Manufacturing- Salary: - MYR 120,000 - 156,000 (Annual)- Reference: - PR/156917- Contact details: - Kee Eng Chew- Job published: - March 08, 2024 14:22**JOB DESCRIPTIONS** - Responsible for leading a multi-disciplinary team to ensure smooth plant operation. - Ensuring that facilities equipment (Chiller...
-
Facilities Manager
2 days ago
Penang, Malaysia JAC Malaysia Full timeLocation: - Penang- Specialisation: - Engineering & Manufacturing- Salary: - MYR 120,000 - 156,000 (Annual)- Reference: - PR/156917- Contact details: - Kee Eng Chew- Job published: - March 08, 2024 14:22**JOB DESCRIPTIONS** - Responsible for leading a multi-disciplinary team to ensure smooth plant operation. - Ensuring that facilities equipment (Chiller...
-
Facilities Manager
2 weeks ago
Penang, Malaysia COMET Group Full timeDate: Mar 27, 2024- Division: Central Services (40000003)- Location: Penang, MY- Requisition ID: 8149To complement our team, we are looking for a customer - and team-oriented individual for our Plasma Control Technologies division at the Penang site as a **Facilities Manager** For 75 years, we have been following our curiosity. It drives us and has made...
-
Receptionist Admin
2 weeks ago
Penang, Malaysia BDO PLT Full timeRoles and Responsibilities: - Greet and welcome clients and visitors with a warm and professional attitude. - Responsible for handling front office reception and administration duties, including handling firm’s inquiries and sorting & distributing mails. - Managing incoming phone calls and route to appropriate personnel and take accurate messages. - In...
-
Facilities Manager
5 days ago
Penang, Malaysia Manpower MY Full time**Responsibilities**: - Lead and manage the facility, security and industrial engineering team on capability, tasks, KPI, training and retention. - Establish a standardized approach for the facility, security, and industrial engineering team locally and globally. - Create policy and guidance to ensure the facility, security, and industrial engineering team...
-
Facilities Shift Technician
2 weeks ago
Penang, Malaysia Dexcom Full time**About Dexcom** Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients...
-
Facility Maintenance Technician 2
4 weeks ago
Penang, Malaysia Dexcom Full timeAbout Dexcom Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and...
-
Facility Maintenance Technician 3
2 weeks ago
Penang, Malaysia Dexcom Full timeAbout Dexcom Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and...
-
Facilities Manager
1 week ago
Penang, Malaysia Informa Tech Full timeCompany Description Do you want to make an impact?**Informa Tech sits at the heart of a thriving business technology community.And by providing market insight and market access across multiple specialist technology markets, we connect, inform and inspire the technology industry to build a better, more sustainable world and start conversations that really...
-
Facility Maintenance Technician 1
1 week ago
Penang, Malaysia Dexcom Full time**The Company** Dexcom Corporation (NASDAQ DXCM; Market Cap $44.3B) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry....
-
Facility Maintenance Technician 3
4 weeks ago
Penang, Malaysia Dexcom Full timeAbout Dexcom Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and...
-
Facility Maintenance Technician 3
2 days ago
Penang, Malaysia Dexcom Full timeAbout Dexcom Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and...
-
Facilities Ultrapure Water Technician
2 weeks ago
Penang, Malaysia INTEL Full timeConducts sampling and analysis of various water facility systems like UltraPure Water (UPW), Liquid Industrial Waste systems (LIWS), and Industrial wastewater systems (IWT). - Helps operate, maintain, and troubleshoot industrial water, waste, and chemical related issues that can impact water quality across any water systems like reverse osmosis (RO), ion...
-
Facilities Industrial Wastewater Technician
2 weeks ago
Penang, Malaysia INTEL Full timeJoin Intel and build a better tomorrow. Intel is in the midst of an exciting transformation, with a vision to create and extend computing technology to connect and enrich the lives of every person on Earth. So join us and help us create the next generation of technologies that will shape the future for decades to come. Corporate Services (CS) touches the...
-
Hub Coordinator
2 months ago
Penang Island, Malaysia Masverse Sdn Bhd Full timeWe are seeking a highly organized and detail-oriented individual to join our team as a Hub Administrator. As a Hub Administrator, you will play a critical role in ensuring the smooth and efficient operation of our hub facility. You will be responsible for overseeing various administrative tasks, managing daily operations, and supporting the needs of our team...
-
Hub Coordinator
1 week ago
Penang Island, Malaysia Masverse Sdn Bhd Full timeWe are seeking a highly organized and detail-oriented individual to join our team as a Hub Administrator. As a Hub Administrator, you will play a critical role in ensuring the smooth and efficient operation of our hub facility. You will be responsible for overseeing various administrative tasks, managing daily operations, and supporting the needs of our team...
-
Facilities Contracts Manager
3 days ago
Penang, Malaysia INTEL Full timeDevelops and executes commodity strategies, as well as drives supplier development through innovation and collaboration. - Maintains advanced knowledge of industry and market dynamics, and knowledge of commodities to drive supply chain solutions ahead of Intel's needs. - Leverages and applies strong understanding of contracting and negotiating, risk...
-
Admin Assistant
2 weeks ago
Penang, Malaysia Jabil Circuit Full timeAt Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise...