Pa to Director

The role of a PA to a Director typically involves a wide range of administrative and organizational tasks to support the director in their day-to-day responsibilities. Here's a detailed job description for a PA to a Director:

- **Calendar Management**: Maintain and organize the Director's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders. Ensure that the Director's schedule is optimized and aligned with priorities.
- **Travel Arrangements**: Arrange travel logistics for the Director, including booking flights, accommodations, transportation, and preparing travel itineraries. Coordinate visas, passports, and other travel documents as needed.
- **Document Management**: Manage documents, reports, presentations, and other materials. Assist in preparing, editing, and formatting documents for meetings, presentations, or reports.
- **Communication Liaison**: Serve as a primary point of contact between the Director and other staff members, clients, partners, and external contacts. Screen and prioritize incoming communications and handle inquiries on behalf of the Director.
- **Meeting Coordination**: Coordinate and organize meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items discussed during meetings.
- **Project Support**: Assist in managing projects by coordinating tasks, tracking progress, and ensuring deadlines are met. Collaborate with team members and stakeholders to facilitate project objectives.
- **Confidentiality**: Maintain confidentiality and discretion in handling sensitive information, documents, and conversations related to the Director's work and organization.
- **Office Management**: Oversee office operations, including ordering supplies, managing office equipment, handling incoming and outgoing mail, and maintaining filing systems.
- **Ad Hoc Tasks**: Handle ad hoc tasks and special projects as assigned by the Director, which may include research, data analysis, preparing presentations, or coordinating events.

Qualifications for a PA to a Director may include:

- Previous experience in a similar administrative role, preferably supporting senior executives or directors.
- Strong organizational skills, attention to detail, and ability to multitask effectively.
- Excellent communication skills (written and verbal) and interpersonal skills.
- Discretion, professionalism, and the ability to maintain confidentiality.
- Proactive attitude, problem-solving skills, and the ability to work independently.
- Knowledge of office management practices and administrative procedures.
- Flexibility and adaptability to handle changing priorities and deadlines.
- Relevant educational background or certifications in office administration or secretarial studies may be beneficial.

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus