Secretary to Director

**Job Overview**:
**Responsibilities**:
**Incoming Call Management**:

- Handle incoming calls, screen, and direct them to the appropriate person.
- Ensure prompt and professional responses to inquiries.

**Secretarial Duties**:

- Perform secretarial tasks such as typing, filing, and data entry.
- Maintain an organized and efficient filing system for easy retrieval of documents.

**Correspondence Drafting and Organization**:

- Ensure accuracy, professionalism, and timely delivery of communications.

**Appointment and Meeting Coordination**:

- Manage the Director's calendar, schedule appointments and coordinate meetings.
- Prepare meeting materials and agendas as required.

**Coordination of Flow of P&C and Important Documents**:

- Facilitate the smooth flow of confidential and important documents within the organization.
- Maintain confidentiality and handle sensitive information with discretion.

**Organization of Luncheons for Director's Guests**:

- Coordinate and organize luncheons for guests visiting the Director.
- Ensure a welcoming and hospitable environment during such events.

**Claim Management**:

- Assist in the management of expense claims and reimbursements.
- Maintain accurate records and ensure compliance with company policies.

**Administration Work and Ad Hoc Requests**:

- Support general administrative tasks as assigned.
- Handle purchasing tasks and process as assigned.
- Handle ad hoc requests from the superior/ Director.

**Job Requirements**:

- At least 3 year(s) of working experience in the related field is required for this position.
- Good communication skills in Bahasa Malaysia, English and Mandarin, both written and verbal.
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
- Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.