Procurement Trainee

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibility
- Leadership
- Mentor team members to ensure the best possible service in accordance with the SLA.
- Coach and train new staff equip them with knowledge that is required to conduct their day-to-day

activities.
- Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.
- Operational Performance & KPI's
- Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with

SLA provisions for GPS.
- Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as

required.
- Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)
- Ensure that clear audit trails and records are available to justify and back up all procurement decisions.
- Maintain BASSnet data to ensure that accurate KPI's can be produced.
- Supply Chain Management / Logistics
- Ensure goods and services are delivered according to the vessel schedules.
- Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any

cost impact.
- Clear understanding of Incoterms.
- Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.
- Procurement Strategy

Support GPS Strategy
- Project Management
- Work with colleagues, customers and suppliers to improve total cost performance and quality.
- Identify opportunities to optimize processes and procedures and present to senior managers for

approval.
- Support sourcing projects.
- Sourcing and Pricing
- Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation

onboard the vessel / rigs.
- Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the

requirements, whilst always ensuring that WSM's standards of governance and audit trails are always

maintained.
- E-Sourcing
- Identify opportunities for e-sourcing and forward to Regional Procurement Manager.
- Supplier Relationship Management

Develop and share knowledge of WSM's global supplier base, establish relationships and maintain

contacts with key suppliers worldwide.
- Negotiation
- Develop lowest landed cost mindset.
- Constantly practice negotiation skills with emphasis on achieving a 'win -win' for both parties
- Continuously challenge suppliers with their existing prices to generate tangible savings.
- Identify possible areas for improvement to reduce costs (e.g., payment terms, incoterms, delivery

cost etc.)
- Contract Management

Ensure compliance with GPS frame agreements, where applicable
- Responsible Procurement

When possible, ensure vendors comply with the standards set out in IMPA ACT
- Financial Analysis
- Ensure that all new vendors provide financial data and that this is reviewed prior to opening an

account.
- Highlight any vendors who may be in financial difficulty to senior management.
- Risk Management
- Take steps to avoid delivery delays and monitor deliveries from vendors closely.
- Prioritize and take special measures to avoid off hire of vessels.
- Data Analysis

Review vendor delivery performance monthly, identify and address any concerns.
- Procurement Systems
- Purchasing System expert user (BASSnet, Salesforce, MYMPS, Procurement GIMS Guidelines)
- ShipServ, ShipServ Pages & Reports, - Sourcing & CM, DOCMap
- Industry Knowledge
- Detailed awareness of marine industry and key drivers that effect the business.
- Excellent working knowledge of marine suppliers, their markets, and their competitors
- Good working knowledge of technical / functional specifications
- Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas)
- Proactively suggest ways to improve the service offered.
- Identify inefficiencies in processes and suggest improvements.

WSM