Fleet Executive
3 weeks ago
**Summary**
Responsible for logistics day-to-day activities, including order processing, fleet management, outbound logistics coordination and stock management.
**Responsibilities**
1. Process internal and external customers’ orders, liaise with customers in case of non
- fulfilment. **Prepare delivery documentations** and send to warehouses for picking arrangements.
2. Arrange **driver delivery schedule**, and assign vehicle to fulfil orders timely. In case of capacity shortage, make arrangements with third party service providers.
3. **Make ad-hoc pickup and delivery arrangements**, in any case of emergencies and unforeseen situations.
4. Keep track of **drivers’ actual delivery performance**, both internal and outsourced drivers.
Alert Logistics Manager in any case of non-performance.
5. Make arrangements with internal auditors to witness and confirm stocks for all incoming and outgoing shipments.
6. **Ensure all delivery and receiving documentations** are sent and communicated timely and accurately to third party warehousing and logistics service providers.
**7. Managing on Puspakom, APAD permit, road tax & insurance and other road**
**compliance**
9. Periodically update warehouses’ stock level to Logistics Manager, Procurement department,
Singapore, and East Malaysia Operations department. Provide details of actual stock, available-for-order stock, expiring stock.
10. After periodic stock reconciliation, update stock figures in the ERP system. Provide end month closing stock figures to Finance department, timely and accurately.
11. For all outbound shipments, liaise with forwarder for shipment booking. Prepare shipment and custom documentations, export permit, veterinary certification, to ensure all shipments are delivered and cleared timely and accurately.
12. For **vehicle standard servicing and reparation, request for quotations**, negotiate for best pricing and obtain approval. Upon approval, make arrangements with drivers and service providers to ensure services are carried out timely and adequately.
13. Timely input of information into Logistics database, and prepare reports or presentation slides for periodic performance review.
14. Ensure all documents are properly recorded and filed.
15. Manage administrative tasks for Logistics department, when necessary
**Qualifications**
1. Holds a **Degree or Diploma** in Business Management, Geography or Supply Chain, or equivalent with **2 years of relevant experience in supply chain or retail management**
2. **1-2 years of experience in supply chain management is preferred, but not**
**compulsory**.
3. Able to **respond to work issues** on weekends or evenings, given operational nature.
4. Intermediate in MS Office, especially PowerPoint and Excel.
5. Adaptive and ability to work in fast-moving environment. High emotional intelligence, good time management and strict adherence to deadlines.
6. Good interpersonal and effective negotiation skills to manage people and handle internal and external communications.
7. Has professional integrity, independent, mature, with initiative & responsible attitude
8. Able to **work at Kota Warisan**, and willing to travel will be added advantage
**9. Monday - Saturday (6 days) working per week/45 hours**
**Salary**: RM3,000.00 - RM3,600.00 per month
**Benefits**:
- Health insurance
Ability to commute/relocate:
- Sepang: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Puspakom & commercial vehicle fitness certification: 1 year (preferred)
