Secretary

1. Calendar Management:

- Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and confirm meetings, ensuring all necessary materials and information are prepared in advance.

3. Information Management:

- Organize and maintain files, records, and documents, ensuring easy access and confidentiality. Conduct research and compile data to support the CEO in decision-making processes.

4. Meeting Support:

- Prepare agendas, attend meetings, take minutes, and distribute follow-up actions to relevant stakeholders. Coordinate logistics for board meetings, company events, and conferences.

5. Travel Coordination:

- Arrange travel itineraries, accommodations, and transportation for the CEO and executive team. Process travel expenses and reimbursements in a timely manner.

6. Project Assistance:

- Assist in the planning, execution, and follow-up of special projects and initiatives. Collaborate with other departments to ensure seamless workflow and project completion.

7. Confidentiality and Discretion:

- Handle sensitive information with the utmost confidentiality and discretion. Maintain a professional and trustworthy relationship with stakeholders at all levels.

Qualifications:

- Bachelor's degree in Business Administration, Communications, or related field (preferred).
- Proven experience as Secretary or Executive Assistant or similar role supporting C-level executives.
- Excellent proficiency in Microsoft Office Suite and other relevant software.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Discretion in handling confidential information and professionalism in all interactions.
- Detail-oriented approach with a proactive mindset to anticipate needs and solve problems.
- Based in Putatan

Schedule:

- Monday to Friday
- Weekend jobs

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretary: 3 years (preferred)