Admin, Finance, and HR Executive

2 weeks ago


Kajang, Malaysia Ibnu Sina Wellness Sdn Bhd Full time

Admin, Finance, and HR Executive

**Human Resources**:

- Advise on HR policies when required to ensure these comply with ISW statutory regulations.
- Ensure Employee Handbook is reviewed and updated as required to comply with ISW’s and statutory procedures.
- Continuously learn the latest HR best practices to improve workplace efficiency.
- Up-to-date knowledge of HR policies, employment regulations and legislation.
- Ensure all relevant daily HR operations are following company rules and regulations as well as with all Government requirements.
- Supporting internal and external inquiries and requests related to the HR department.
- Maintain personnel records of employees in database.
- Honours confidentiality of employees’ pay records.
- Manage social calendar including celebration of staff birthdays and other special occasions.
- Create accounts/join groups on social media and post jobs.
- Enquire pricing of paid hiring platforms, create account and post jobs.
- Explore and examine potential recruitment channels for effective hiring.
- Issuing employment contracts

**Administration**:

- Develop and maintain effective office systems, ensuring these are consistent with ISW’s operating requirements.
- Support the efficient running of ISW’s office daily operations.
- Other administration duties as agreed.
- Maintain inventory of office supplies and own re-ordering processes.
- Ensure a clean and tidy office environment (overseeing the cleaner).
- Provide ad hoc administrative support as needed to staff.

**Finance**:

- Collect and receive payment from patient.
- Update and maintain patient weekly payment schedule
- Develop an in-depth knowledge of organisational services and process.
- Preparation of monthly cashflow projections, execution of cashflow, report on financial projections
- Keep financial records, ensuring they are complete, accurate, well archived and safeguarded.
- Keep records of invoices and tax payments
- Maintaining Fixed Asset register.
- Execute company’s liabilities.
- Execute financial files and assist the organisation and management of internal and external audits.
- Ensure expenses are authorised and processed in accordance with agreed procedures.
- Review and process reimbursements
- Identify and address account discrepancies.
- Participate in payroll processes.
- Administer all payroll activities as well as oversee vendor payment.
- Own the operation of the monthly payroll processes to ensure staff are paid accurately and on time.
- Manage changes and updates to payroll.
- Respond to adhoc queries in relation to payroll.
- Compute taxes and prepare tax returns
- Manage balance sheets and profit/loss statements
- Preparing budget forecasts
- Report on the company’s financial health and liquidity
- Audit financial transactions and documents
- Reinforce financial data confidentiality and conduct database backups when necessary
- Publish financial statements in time

**Job Types**: Full-time, Permanent

Pay: RM2,800.00 - RM3,000.00 per month

**Benefits**:

- Professional development

Supplemental pay types:

- Overtime pay

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- HR: 1 year (preferred)
- Admin: 1 year (preferred)

**Language**:

- Bahasa Malaysia (preferred)
- English (preferred)

License/Certification:

- B2/D (preferred)

Expected Start Date: 05/15/2024


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