Purchasing Assistant

2 weeks ago


Kuching, Malaysia PC Image Sdn Bhd Full time

**Vendor Research and Selection**:Identify potential vendors for IT products and services.
Research and evaluate vendors based on factors such as quality, cost, and delivery time.

**Price Negotiation**:Negotiate prices, terms, and discounts with vendors to ensure cost-effectiveness.
Work to secure favorable terms and conditions in procurement agreements.

**Purchase Order Processing**:Generate purchase orders accurately and in a timely manner.
Ensure all necessary documentation is complete and compliant with company policies.

**Order Tracking and Management**:Track the status of purchase orders and liaise with vendors to ensure timely delivery.
Resolve any issues related to orders, such as delays or discrepancies.

**Inventory Management**:Monitor and manage inventory levels of IT equipment and supplies.
Coordinate with other departments to maintain accurate inventory records.

**Budget Management**:Assist in budget planning for IT procurement activities.
Track and report on spending against budget allocations.

**Contract Management**:Assist in the development and management of contracts with vendors.
Ensure compliance with contract terms and conditions.

**Quality Assurance**:Collaborate with other departments to establish quality standards for IT products.
Monitor and evaluate vendor performance to ensure compliance with quality requirements.

**Market Research**:Stay informed about industry trends and new technologies.
Provide recommendations for alternative products or suppliers based on market research.

**Communication and Collaboration**:Communicate effectively with internal stakeholders, such as IT teams, to understand their procurement needs.
Collaborate with colleagues to streamline procurement processes.

**Documentation and Record Keeping**:Maintain accurate and organized records of all procurement activities.
Ensure compliance with documentation and record-keeping policies.

**Problem Resolution**:Address and resolve issues related to orders, deliveries, and vendor performance.
Escalate issues to higher management when necessary.

**Compliance**:Ensure compliance with relevant laws, regulations, and company policies.
Stay updated on changes in procurement regulations affecting the IT industry.

**Cost Analysis**:Conduct cost analysis to identify cost-saving opportunities and optimize procurement processes.

**Sustainability Initiatives**:Work towards incorporating sustainability considerations into procurement decisions.
Evaluate vendors based on their commitment to environmental and ethical practices.

**Salary**: RM1,500.00 - RM2,000.00 per month

**Benefits**:

- Parental leave

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus


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