Building Supervisor

3 weeks ago

Alor Setar, Malaysia Great Realty Sdn Bhd Full time

Responsibilities 1) Residential properties: - To lead the team at the said estate/property/building to provide effective, efficient and professional administration to the client;
- To conduct daily duties in accordance to the approved SOPs (Standard Operation Procedures);
- To monitor site staffs day to day operation duties and activities to ensure optimum productivity and satisfactory performance of the staffs and vendors (e.g. Security, Cleaning, Landscaping, Pool Cleaning, Electrical supply, Gym, Pest control and other services);
- To ensure that the site staffs carry out the necessary preventive maintenance, repairs and servicing in order to keep all machineries, equipment and structure on site in safe and good working order;
- To provide advice and guidance to the site staffs and assist in problem solving on any issues that may arise;
- To ensure proper cash handling, payment, purchase orders or any documentation are in order that is acceptable to the accounts department and auditors;
- To ensure all stratified properties that are managed is in accordance to the Strata Management Act;
- To ensure all licenses and mandatory inspections are carried out according to authority requirements;
- To propose to the JMB/MC and Operation Manager any proposal for the improvement and betterment of the estate/property/building;
- To arrange for the JMB/MC monthly or bi-monthly meetings with the necessary meeting minutes;
- To help prepare for the AGM or EGM as and when needed; 2) Upkeep of building, facilities, equipment and finishing: - To ensure all equipment are operational and working efficiently (e.g. Lifts, Escalators, Air-conditioning, pumps, fire-fighting system, CCTV, Door access, ELV equipment and etc);
- To ensure repairs and maintenance are carried out regularly and parts be replaced using original parts or fittings only. Any replacement of fittings due to parts obsolete or quality issue must be approved by the management before replacement;
- Follow-up and monitor outsource contractor/supplier on the scheduled preventive maintenance work;
- To propose any improvement works for the estate/property/building for the betterment of the residents; 3) Resident’s relation and management: - To build good relationship and maintain good communication with the resident by receiving feedbacks for improvement and be aware of resident’s concerns;
- To feedback to the tenant areas for improvement and provide the necessary support where needed;
- To ensure resident or tenant abide by our house rules and regulations;
- To take action on any non-compliance by the resident or tenant and execute the necessary penalty or fine as stated in the house rule; 4) Resident’s, Visitors & Public experience: - To maintain good public relations with the visitors to the estate/property/building in order to have a good experience and good impression of the estate/property/building;
- To ensure the safety of the residents or visitors that reside or visit our estate/property/building;
- To handle any complaint or feedback and take the necessary action needed; 5) Budget and expenses management: - To ensure proper, updated and accurate record of the finance records;
- To propose any expenses to be budgeted for the forthcoming year together with projection of any major expected repairs and maintenance works and submit to the operation manager by end June yearly;
- To explore avenue to generate and increase income for the estate/property/building concern;
- To control the expenses prudently by not spending over the given budget; 6) Meetings and reports: - To conduct regular meetings within the department and with vendors to ensure good communication and understanding on job performance and expectations;
- To prepare and present monthly/bi-monthly management meeting slides;
Mall Management for Aman Central, handling building management and maintenance, shop leasing and tenancy, rental of promotion space and event., organizing event, booth rental, exhibition organizer.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5

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