Purchaser Procurement

2 weeks ago


Kuala Lumpur, Malaysia Q-Q Food Retail Sdn Bhd Full time

**Responsibilities**:

- Process purchase orders by liaising with suppliers or principals to ensure timely procurement of goods and services.
- Research potential vendors and evaluate offers to identify the most suitable suppliers based on factors like price, quality, and delivery terms.
- Negotiate contract terms of agreement and pricing with suppliers to secure favorable deals and ensure cost-effective purchases.
Review stock purchases by monitoring market conditions, current stock levels, lead time required for manufacturing, potential price increases, and anticipation of new customer orders.
- Maintain and update the approved suppliers list periodically, ensuring that all purchases are made from authorized vendors.
- Ensure that all purchases are approved within the mandated guidelines and follow proper procurement procedures.
- Collaborate with the stock control department and operations department to avoid overstocking and manage slow-moving inventory efficiently.
- Track annual purchasing commitments to principals and ensure compliance with contractual obligations.
- Assist in sourcing locally and overseas for new goods not supplied by regular principals/suppliers.
- Arrange air and sea freight and liaise with forwarders to ensure smooth transportation of goods while managing costs effectively.
- Manage local and overseas purchase enquiries, providing necessary information to internal stakeholders and suppliers.
- Process Goods Received Note (GRN) and arrange timely payment to suppliers.
- Cost the goods purchased, incorporating freight costs, and work towards keeping operational expenses under control.
- Continuously review regular processes to streamline operations, improve throughput and reduce paperwork and rework.
- Ensure seamless integration between logistics, purchasing, stock, and operation departments for efficient workflow.
- Monitor stock levels regularly and place orders as needed to maintain optimal inventory levels.
- Work with warehouse staff to ensure proper storage and handling of purchased products.
- Attend trade shows and exhibitions to stay up-to-date with industry trends and explore potential new suppliers and products.
- Maintain accurate and up-to-date records of purchased products, delivery information and invoices.
- Document comprehensive reports on purchases, including cost analyses and supplier performance evaluations.

**Requirements**:

- Possess at least a Bachelor's Degree in Logistics, Business Administration or a relevant field
- At least 3 years of work experience in Purchasing and similar roles.
- Strong knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
- Hands-on experience with SQL Accounting, Warehouse Management Systems.
- Familiarity with supply chain procedures.
- Excellent analytical skills, with the ability to create financial reports and conduct cost analyses.
- Outstanding negotiation skills.
- ISO 9001 Internal auditing skills (preferably).



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